Here’s a quick video sharing why you may want to work with us! 

Role Overview: 

We are looking for a detail-oriented and dependable Virtual Assistant to support Kristina with project management. This role requires someone who is tech-savvy, communicative, and comfortable working in a fast-paced environment.

Requirements:

• Full-time (8am-5pm ET, Monday to Friday).
• Must have project management experience or any similar role
• Familiarity with CRM or project management tools (preferably Jobber)
• Detail-oriented and reliable.
• EXCELLENT verbal and written communication skills
• Comfortable coordinating with clients and subcontractors

Software tools used by the client:

• Jobber
• Microsoft Office Suite
• QuickBooks

Main Responsibilities:



Project Support:

• Manage schedules, meetings, and team assignments.
• Monitor calendars and emails for requests, scheduling needs, and project communications.
• Update Project Management software (Jobber) with new jobs, assignments, deadlines, and status indicators.
• Track and adjust schedules as needed to keep projects and deliverables on time.
• Coordinate assignments and day-to-day progress updates with the team.
• Monitor project progress, deadlines, and milestones to ensure jobs stay on track.
• Ensure all company standards and safety protocols are followed.

Client & Team Communication

• Communicate with clients and team members to provide updates, answer questions, and address issues.
• Send clients regular updates
• Help problem-solve challenges and, when necessary, support field operations directly.

Documentation & Tools

• Manage job folders and project documentation
• Ensure all protocols, standards, and project paperwork are completed before job closure.

Billing & Invoicing

• Reconcile invoices against tickets and receipts
• Track job status and update project lists to reflect billing and closure status.
• Ensure financial records are accurate and up to date.

Pay and Benefits:

• Competitive hourly rates
• Wellness package
• Squad Breaks (paid time off)
• Quarterly performance bonuses
• Holiday and year-end bonuses
• Annual appraisal

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Our super cool hiring process:

• We have real people communicating with you and looking at your application!
• We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it. 
• At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!

Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.

IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.