Here’s a quick video sharing why you may want to work with us!
I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.
If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!
My promise to you:
I provide a FUN working environment.
We are constantly learning new things.
We are a team who wants to be the best at what we do, which means you have the BEST teammates.
I ALWAYS pay on time.
I treat all of my team members with respect and love.
Client Overview:
Amy is an incredible lawyer and teacher who has an equally incredible admin assistant Christina. Christina will be doing all the business development work soon, so Amy is looking for an awesome unicorn who can help her with administrative tasks.
Client Requirements:
- Must be able to work 20 hours weekly
- Must be able to work any 4 hours between 10am and 7pm Eastern Time (US)
- Must have strong written and verbal communication
- Highly organized, detail-oriented, proactive, and able to manage multiple priorities independently
- Must be comfortable supporting 2 people (Amy and Christina)
- Experience working with lawyers before is nice to have
- Experience with trust accounting is nice to have
- Experience doing paralegal work is nice to have
Responsibilities/Tasks:
Must-Have Experience (Responsibilities You Must Be Proficient In):
These are the tasks the VA needs to handle independently and confidently from day one:
Executive Support:
- Monitor Amy’s email daily
- Flag important items and decisions as they arise
- Respond to emails on Amy’s behalf (including email acknowledgement and email follow-up)
- Notify Amy immediately if something urgent requires attention
- Manage Amy’s calendar
- Schedule and coordinate meetings
- Ensure calendar aligns with priorities and deadlines
- Take notes during meetings and Google Chat conversations
- Capture action items and commitments
- Follow up with Amy to ensure tasks are completed and priorities stays on track
- Communicate updates and track follow-through from meetings
- Attend weekly check-in call with Christina
Administrative Support:
- Enter Amy’s billable hours into Clio (client is willing to train)
- Generate and send invoices to clients
- Review intake submissions and forward intake information to Amy
- Coordinate and schedule intake meetings
- Standardize file naming conventions
- Organize folders and digital records
- Clean up Amy’s Google Drive and keep it organized
- Maintain organization within Monday.com
- Track bill due dates
- Ensure bills are paid on time
- Assist Amy with grading for her teaching position
- Communicate with clients
Nice-to-Have Experience (Responsibilities You Can Learn Over Time):
These tasks are valuable but can be trained on the job:
- Provide paralegal support
- Upload statements into Amy’s personal QuickBooks file
- Enter transactions into Quickbooks
- Assist with reconciliations
- Categorize and organize financial records (Bookkeeping experience preferred but not required)
- Schedule social media posts (experience with Canva is nice to have, but not required)
Pay and Benefits:
- Competitive hourly rates
- Wellness package
- Squad Breaks (paid time off)
- Quarterly performance bonuses
- Holiday and year-end bonuses
- Annual appraisal
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Our super cool hiring process:
- We have real people communicating with you and looking at your application!
- We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it.
- At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!
Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.
IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.