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Administrative Assistant for Lauren - Looking for a Unicorn!
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Here’s a quick video introducing the opportunity to work for Rhino Squad:



I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.


If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!


My promise to you:

I provide a FUN working environment.

We are constantly learning new things.

We are a team who wants to be the best at what we do, which means you have the BEST teammates.

I ALWAYS pay on time.

I treat all of my team members with respect and love.


Client Overview:

Lauren is an amazing entrepreneur, and she is looking for a trusty unicorn who can help her with administrative and QuickBooks tasks so she can focus on her zone of genius!


Client Overview:

Lauren is an amazing entrepreneur, and she is looking for a trusty unicorn who can help her with administrative and QuickBooks tasks so she can focus on her zone of genius!


Client Requirements:

  • Must be able to work any 4-hour block between 7am and 3pm Eastern Time (US)
  • Must be able to work 20 hours weekly
  • Must have experience as an administrative/executive assistant or any similar role
  • Must be comfortable using Canva for simple marketing posts
  • Must have EXCELLENT attention to detail
  • Must be super organized 
  • Must be willing to communicate and be open to feedback
  • Detail-oriented with a commitment to quality control
  • Someone who can speak Spanish is nice to have!
  • Non-negotiable: someone Lauren can trust!
  • Must be female


Software tools used by the client:

  • QuickBooks (Client is willing to train you)
  • ADP (Client is willing to train you)
  • Google Suite (Client is willing to train you)
  • Canva (for light social media content creation)


Responsibilities/Tasks

  • Enter payroll on Mondays (20-25 employees; ADP)
  • Enter invoices into Quickbooks (~1-4 per week)
  • Send overdue invoice list on Mondays 
  • Send checks to the queue every Thursday evening or Friday morning, as directed
  • Send next week's schedule to Lauren on Fridays (via Google Calendar)
  • Compile and send a retainage report quarterly
  • Pull SCDOT bid listings and organize in Google Sheets monthly 
  • Create a new blank schedule in Google Sheets monthly 
  • Enter calendar events as directed
  • Manage mass email communications daily 
  • Light social media posting using Canva (Instagram, etc.)


As needed:

  • Put together client gifts at Christmas or for a special project
  • Research price match or price comparisons on certain items
  • Create Canva flyers for announcements (e.g., new certifications, hiring, safety campaigns)
  • Assist in organizing swag (e.g., shirts, vests) 
  • Online ordering (e.g., Walmart+, Amazon, etc.) 


Pay and Benefits:

  • Competitive hourly rates
  • Wellness package
  • Squad Breaks (paid time off)
  • Quarterly performance bonuses
  • Holiday and year-end bonuses
  • Annual appraisal


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Our super cool hiring process:


  • We have real people communicating with you and looking at your application!
  • We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it. 
  • At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!



Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.


IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.

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