Here’s a quick video introducing the opportunity to work for Rhino Squad:

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.

If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!

My promise to you:

I provide a FUN working environment.

We are constantly learning new things.

We are a team who wants to be the best at what we do, which means you have the BEST teammates.

I ALWAYS pay on time.

I treat all of my team members with respect and love.

Client Overview:

Dr. Amy is the COO of an amazing mental health practice, and she is looking for an executive assistant who can help her with email management and other administrative tasks so she can stay in her zone of genius!

Client Requirements:

• Must be able to work 8am-12pm Mountain Time (US)
• Must be able to work 20 hours weekly
• Must have experience with executive/administrative assistance or any similar role
• Must be an EXCELLENT communicator, and must have EXCELLENT verbal and written communication skills
• Must be super proficient with Google Sheets
• Must be super organized with high attention to detail
• Detail-oriented with a commitment to quality control

Software tools used by the client:

• Gmail and Google Suite
• Google Sheets
• EOS One

Responsibilities/Tasks:

• Monitor emails and draft responses or respond to messages on behalf of Dr. Amy
• Gatekeep requests, ensuring inquiries align with policies and procedures (determine whether Dr. Amy is the appropriate contact or if issues can be redirected to other team members)
• Notify Dr. Amy of important updates 
• Monitor the recruitment inbox
• Manage and coordinate Dr. Amy’s calendar
• Schedule meetings, reminders, and important deadlines
• Ensure Dr. Amy is aware of time-sensitive items
• Assist in running weekly reports to audit clinician timesheets
• Send templated emails to clinicians based on hours worked (met/not met)
• Monitor and manage spreadsheets related to clinician tasks, billing, and caseloads
• Track, flag, and identify patterns in client hour submissions - report to Dr. Amy if you notice irregularities
• Maintain the accuracy of Google Sheets with existing formulas
• Assist with daily billing cycles and run credit cards in their system to collect payments
• Send templated follow-up emails to clients when payments fail
• Researching products/events

For later:

• Pre-screen applicants using guidelines
• Assist in hiring-related tasks (e.g. creating flyers, etc.)
• Assist with periodic website updates (e.g., uploading bios and photos)
• Collect and manage clinician bios

Pay and Benefits:

• Competitive hourly rates
• Wellness package
• Squad Breaks (paid time off)
• Quarterly performance bonuses
• Holiday and year-end bonuses
• Annual appraisal

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Our super cool hiring process:

• We have real people communicating with you and looking at your application!
• We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it. 
• At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!



Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.

IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.