Here’s a quick video sharing why you may want to work with us!
I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.
If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!
My promise to you:
I provide a FUN working environment.
We are constantly learning new things.
We are a team who wants to be the best at what we do, which means you have the BEST teammates.
I ALWAYS pay on time.
I treat all of my team members with respect and love.
Client Overview:
Debbie is the CEO of a huge real estate firm and she is looking for an awesome unicorn who can help her with email management and other administrative tasks.
Client Requirements:
- Must be able to work 40 hours weekly
- Must be able to work 6am to 2pm Mountain Time (US)
- Must have strong written and verbal communication
- Highly organized, detail-oriented, proactive, and able to manage multiple priorities independently
- Must be industrious, ambitious, and gracious
- Knowledge, familiarity, or experience around property management is a plus!
Responsibilities/Tasks:
Must-Have Experience (Responsibilities You Must Be Proficient In):
These are the tasks the VA needs to handle independently and confidently from day one:
Executive and Administrative Support:
- Triage emails, draft responses, and flag items needing Debbie’s attention (Debbie uses Google Suite)
- Ensure Debbie never misses time-sensitive or critical emails
- Manage scheduling, ensure calendar integrity, and capture action items during meetings.
- Pull data across various departments to update the weekly L10 scorecard.
- Support Debbie’s Head of Maintenance and Construction with administrative tasks such as:
- Ensuring contracts are properly completed and formatted
- Sending contracts for e-signature and track completion
- Following up on missing documentation or incomplete submissions
- Handle technical admin tasks such as Google Workspace administration and mobile device management for employee phones.
Client and Culture Care:
- Send out surveys, track responses, and manage follow-ups
- Respond to customer inquiries
- Help track and post "Stories of Enrichment" for employees, tenants, and vendors.
- Manage and schedule monthly birthday and anniversary messaging/gifts for the team and partners.
Nice-to-Have Experience (Responsibilities You Can Learn Over Time):
These tasks are valuable but can be trained on the job:
- Leasing prospecting support
- Invoicing assistance
Pay and Benefits:
- Competitive hourly rates
- Wellness package
- Squad Breaks (paid time off)
- Quarterly performance bonuses
- Holiday and year-end bonuses
- Annual appraisal
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Our super cool hiring process:
- We have real people communicating with you and looking at your application!
- We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it.
- At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!
Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.
IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.