Here’s a quick video sharing why you may want to work with us!
About the Role:
We’re looking for someone to help filter leads, sort bid invites, perform takeoffs (measure materials and labor needed), create project estimates, send quotes, and support the Sales & Operations team. You’ll work with software to analyze data, forecast costs, and track project details. You’ll also be the go-to person for submitting and tracking RFIs (Requests for Information) as part of the bidding process.
Requirements:
- Able to work Monday–Friday, 8am–5pm ET (40 hours/week).
- Minimum 3 years of related experience or relevant coursework in construction estimating.
- Skilled in Takeoff Software such as Planswift (experience with Bluebeam, Stack Estimating a plus).
- Proficient in Construction Bidding Platforms (BuildingConnected, PlanHub, Procore, Construct Connect, Buildertrend, etc.).
- Experienced with Google Suite (Docs, Sheets, Calendar), Slack, and ClickUp.
- Experience with a CRM (HubSpot or similar), including bid and sales tracking.
- Excellent written and verbal communication skills.
- Strong attention to detail, organization, and documentation practices.
- Must have excellent written and verbal communication skills.
- Familiarity with Microsoft Outlook for email and calendar management is desirable.
Software tools used by the client:
- Takeoff Software: (Planswift, Bluebeam, Stack Estimating also used).
- Construction Bidding Platforms: BuildingConnected, PlanHub, Procore, Construct Connect, Buildertrend.
- Productivity and Organization: Google Suite (Drive, Docs, Sheets, Calendar), Slack, ClickUp, Microsoft Outlook.
- CRM: HubSpot or equivalent.
What You’ll Do:
- Review and prioritize incoming bid invitations.
- Support the team in deciding which projects to pursue.
- Set up meetings and site visits before project start, maintain related schedules and deadlines.
- Organize, maintain, and update Google Drive or Microsoft Outlook folders and company bid management emails (Gmail and/or Outlook).
- Extract, organize, and update project scope, specs, drawings, addenda, and related documents, ensuring files reflect all revisions.
- Use construction plans and takeoff software (Planswift, etc.) for accurate material and labor estimates.
- Prepare detailed, competitive estimates and quotes, then send them to clients.
- Track all submitted bids, project contacts, job status, and follow-up schedules for full bid lifecycle management.
- Maintain clear, complete documentation for each project and bid.
- Conduct follow-ups as needed: call or email clients and general contractors to check bid status, negotiate terms (as directed by the owner), and document all communications; provide support to help close projects but do not lead sales.
- Collect feedback from clients and internal teams about reasons for winning or losing bids, and use this data to improve future estimates.
- Assist with regular client and general contractor outreach to maximize bid opportunities and feedback.
- Suggest and help implement workflow and process improvements to increase efficiency.
- Use software tools for data analysis, cost forecasting, and budgeting.
- Support basic calendar and scheduling tasks related to project deadlines, ensuring accuracy in all project documentation.
- Manage RFIs—submit questions and track responses to clarify requirements for each bid and project.
Pay and Benefits:
- Competitive hourly rates
- Wellness package
- Squad Breaks (paid time off)
- Quarterly performance bonuses
- Holiday and year-end bonuses
- Annual appraisal
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Our super cool hiring process:
- We have real people communicating with you and looking at your application!
- We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it.
- At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!
Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.
IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.