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Executive Assistant for Kristina
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Here’s a quick video sharing why you may want to work with us! 




I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.


If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!


My promise to you:

*I provide a FUN working environment.

*We are constantly learning new things.

*We are a team who wants to be the best at what we do, which means you have the BEST teammates.

*I ALWAYS pay on time.

*I treat all of my team members with respect and love.


Client Overview:

Kristina owns a catering company and she is looking for an awesome unicorn who can help her with inbox, calendar, and other administrative tasks. 


Client Requirements:

  • Must be able to work 40 hours weekly
  • Must be able to work 9am to 5pm Eastern Time (US)
  • Must have strong English communication skills (written and verbal)
  • Must be highly organized, detail-oriented, proactive, and able to manage multiple priorities independently
  • Must be discreet and professional with both business and personal details
  • Must have strong follow-through
  • Must be comfortable using AI tools in your day-to-day work


Responsibilities/Tasks:


Must-Have Experience (Responsibilities You Must Be Proficient In):


These are the tasks the VA needs to handle independently and confidently from day one:


Executive Assistance (Inbox, Calendar, and Follow-Up Management):

  • Manage Kristina's inbox
  • Manage her blended business and personal calendar, reminders, and follow-ups
  • Send daily or weekly priority summaries
  • Maintain Kristina's master list of open decisions, projects, approvals, deadlines, administrative cleanup items, vendor issues, personal reminders, and business follow-ups.


Google Drive and File Management:

  • Organize Kristina's Google Drive and help set up shared company folders
  • Create naming conventions and clean up files
  • Support the access and permission structure
  • Keep important documents easy to find, and make sure the team is using the shared Drive the way it's meant to be used


Project and Task Tracking in ClickUp:

  • Review ClickUp tasks, event orders, BEOs, proposals, invoices, and event notes as an extra set of eyes
  • Flag missing information, mismatches, overdue items, unclear deadlines, and anything needing Kristina's attention
  • Take the information from TPP (Total Party Planner) and add it to ClickUp so both systems are complete. Experience with TPP and ClickUp are helpful and nice to haves, but not required.


Nice-to-Have Experience (Responsibilities You Can Learn Over Time):


These tasks are valuable but can be trained on the job:


Vendor, Business Document, and Vehicle Administration

  • Track vendor contacts, insurance renewals, certificates of insurance, business licenses, and software renewals
  • Track vehicle registrations, vehicle insurance, maintenance records, and administrative deadlines
  • Enter scanned vendor invoices into spreadsheets or systems, save them in the correct folders, and flag missing ones
  • Maintain menu and pricing trackers: approved versus work-in-progress menus, missing prices, duplicate items, and items needing review


Systems and Process Support

  • Audit the Total Party Planner-to-ClickUp automations once they're in place
  • Help document processes and build SOPs


Pay and Benefits:

  • Competitive hourly rates
  • Wellness package
  • Squad Breaks (paid time off)
  • Quarterly performance bonuses
  • Holiday and year-end bonuses
  • Annual appraisal

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Our super cool hiring process:


  • We have real people communicating with you and looking at your application!
  • We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it. 
  • At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!


Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.


IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.



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