Here’s a quick video sharing why you may want to work with us!
I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.
If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!
My promise to you:
I provide a FUN working environment.
We are constantly learning new things.
We are a team who wants to be the best at what we do, which means you have the BEST teammates.
I ALWAYS pay on time.
I treat all of my team members with respect and love.
Client Overview:
Mark is looking for an Executive Assistant to support Ellen, his business partner, with administrative and social media tasks.
Client Requirements:
- Must be able to work 10 hours weekly
- Must be able to work any 2-hour block between 9am to 5pm Mountain Time (US)
- Must have strong written and verbal communication
- Highly organized, detail-oriented, proactive, and able to manage multiple priorities independently
Responsibilities/Tasks:
Must-Have Experience (Responsibilities You Must Be Proficient In):
These are the tasks the VA needs to handle independently and confidently from day one:
Executive Assistance and Administrative Support:
- Manage Ellen’s inbox, prioritize emails, and route important messages to Ellen or Mark for attention.
- Send follow-up emails to prospects, including Scope of Work or AI Reports.
- Manage onboarding for new clients, including sending invoices, welcome packets, and shared Drive access.
- Prepare and send module reports and notes to clients.
- Send copies of meeting recordings when requested
- Handle scheduling changes, coordinate meetings, and send confirmations via Google Calendar and Acuity.
- Prepare agendas, notes, or resources needed for meetings.
- Sort out leads
- Manage, onboard, and update clients
- Make Google Documents pretty and create simple PDF page layouts via Adobe
Social Media Support and Content Creation
- Create, post, and distribute content across social media platforms.
- Edit videos as needed
- Adjust and optimize content for each platform (LinkedIn, YouTube)
- Manage and organize the social media content calendar.
- Interact with posts and engage with followers or prospects as needed.
Nice-to-Have Experience (Responsibilities You Can Learn Over Time):
These tasks are valuable but can be trained on the job:
- Make simple updates and edits to the website as needed.
- Divi/WordPress Editing- perform basic edits to pages, text, or layout for company websites.
Pay and Benefits:
- Competitive hourly rates
- Wellness package
- Squad Breaks (paid time off)
- Quarterly performance bonuses
- Holiday and year-end bonuses
- Annual appraisal
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Our super cool hiring process:
- We have real people communicating with you and looking at your application!
- We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it.
- At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!
Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.
IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.