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Administrative VA with Lead Outreach Experience for Ramsey - Looking for a Unicorn!
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Here’s a quick video sharing why you may want to work with us! 



I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.


If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!


My promise to you:

I provide a FUN working environment.

We are constantly learning new things.

We are a team who wants to be the best at what we do, which means you have the BEST teammates.

I ALWAYS pay on time.

I treat all of my team members with respect and love.


Client Overview:

Ramsey is an awesome leadership development coach who is looking for a reliable, long-term unicorn who can help him stay organized and on top of day-to-day admin, outreach, and CRM tracking, so he can focus more of his time on growing the business and doing the work he does best.


Client Requirements:

  • Must be able to work 20 hours weekly, with potential to increase based on performance
  • Must be able to work any 4-hour block with a required overlap from 8AM to 11AM Mountain Time (US)
  • Must have strong English communication skills (written and verbal).
  • Must be highly organized, detail-oriented, proactive, and able to manage multiple priorities independently
  • Must be highly reliable and punctual
  • Must have a working understanding of how to use AI tools effectively (e.g., ChatGPT, Claude) for research, drafting, and refining content
  • Must be resourceful with strong online research abilities
  • Nice to have: someone who understands the nuance of leadership development


Responsibilities/Tasks:


Must-Have Experience (Responsibilities You Must Be Proficient In):


These are the tasks the VA needs to handle independently and confidently from day one:


Outreach and Lead Generation (Primary Focus):

  • Research conference call-for-proposals, association events, and HR/L&D leadership summits with open speaker opportunities
  • Identify and track speaking opportunities through platforms including The Bash
  • Research podcast guest opportunities in the leadership and executive coaching space
  • Build and maintain prospect lists of HR directors, Chief People Officers, and L&D decision-makers at target organizations
  • Draft professional outreach emails and manage follow-up cadence for speaking and coaching opportunities
  • Audit and organize existing outreach history from a previous VA's email inbox to identify recoverable leads
  • Monitor daily HARO (Help a Reporter Out) emails and flag relevant media opportunities in leadership, resilience, executive coaching, and workplace well-being


Backend and Systems Support:

  • Help configure and maintain online assessments using Typeform and Google Sheets (with guidance from Ramsey)
  • Maintain and update records, trackers, and documents across Google Workspace
  • Manage and triage an email inbox used for business outreach


Administrative Support:

  • Provide day-to-day administrative support
  • Create branded graphics and materials in Canva when needed
  • Help keep the client on track with reminders and accountability on key commitments
  • Assist on virtual calls when needed
  • Coordinate travel logistics as needed


Nice-to-Have Experience (Responsibilities You Can Learn Over Time):


These tasks are valuable but can be trained on the job:

  • Experience with GoHighLevel or similar CRM platforms (HubSpot, Keap, ActiveCampaign)
  • Light video editing in Descript (or similar tools)
  • Experience supporting a speaker, coach, or consultant


Pay and Benefits:

  • Competitive hourly rates
  • Wellness package
  • Squad Breaks (paid time off)
  • Quarterly performance bonuses
  • Holiday and year-end bonuses
  • Annual appraisal

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Our super cool hiring process:


  • We have real people communicating with you and looking at your application!
  • We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it. 
  • At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!


Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.


IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.

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