Here’s a quick video introducing the job and the client:
I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.
If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!
My promise to you:
I provide a FUN working environment.
We are constantly learning new things.
We are a team who wants to be the best at what we do, which means you have the BEST teammates.
I ALWAYS pay on time.
I treat all of my team members with respect and love.
Client Overview:
Dr. Lynn is an amazing chiropractor, and she is looking for a unicorn who can help her with administrative tasks so she can stay in her zone of genius!
Client Requirements:
- Must be able to work 10 hours/week
- Must be able to work 11am - 1pm Mountain Time (US)
- Must have experience as an administrative assistant or any similar role
- Must have EXCELLENT communication skills (you will be calling back people via Google Voice and you will be following a script; PLUS, you will be communicating with patients, people in Dr. Lynn’s network, etc. via email)
- Must have STRONG writing skills
- Must have experience using ChatGPT, Otter, and Google Voice
- Must have super high attention to detail
- Must be super organized
- Detail-oriented with a commitment to quality control
- Must be warm, personable, and easy to talk to
Software tools used by the client:
- Gmail
- Google Suite
- Otter
- ChatGPT
- Google Voice
- CRM - GoHighLevel
Responsibilities/Tasks:
- Manage follow-ups with Dr. Lynn’s professional contacts, including other doctors and collaborators
- Ensure timely follow-up after meetings, trainings, or networking events
- Coordinate schedules
- Ensure smooth logistics and follow-through on appointments and action items for Dr. Lynn
- Manage Dr. Lynn’s calendar
- Serve as a relationship-builder: connect and maintain rapport with Dr. Lynn’s network before they become clients or collaborators.
- Send LinkedIn reach-outs and connection requests to people in Dr. Lynn’s network
- Draft and send warm, professional, and thoughtful emails to contacts
- Review and organize Dr. Lynn’s email inbox
- Export Otter.ai recordings, summarize the key takeaways, and send relevant notes to patients or collaborators
- Help organize and prioritize Dr. Lynn's ideas
- Respond to Google Voice messages
- Help keep things moving along
- Other administrative tasks as needed
Pay and Benefits:
- Competitive hourly rates
- Wellness package
- Squad Breaks (paid time off)
- Quarterly performance bonuses
- Holiday and year-end bonuses
- Annual appraisal
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Our super cool hiring process:
- We have real people communicating with you and looking at your application!
- We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it.
- At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!
Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.
IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.