Here’s a quick video sharing why you may want to work with us! 

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.

If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!

My promise to you:

I provide a FUN working environment.

We are constantly learning new things.

We are a team who wants to be the best at what we do, which means you have the BEST teammates.

I ALWAYS pay on time.

I treat all of my team members with respect and love.

Client Overview:

Grace is an executive coach and a consummate professional. She is looking for a unicorn who can help her with administrative tasks so she can work on her zone of genius!

Client Requirements:

• Must be able to work 4-hour blocks between 9 am-5 pm Eastern Time (US), Monday through Friday
• Starting at 20 hours weekly, with growth-anticipated expansion to 40 hours as the business grows
• Strong written and verbal communication
• Highly organized, detail-oriented, proactive, and able to manage multiple priorities independently.
• Must be consistently reliable and punctual—you do what you say you'll do, when you say you'll do it
• Must be willing to take responsibility for any mistakes (and identify potential solutions)
• Must have utmost professionalism and confidence to speak up with suggestions or concerns

Responsibilities/Tasks:

Must-Have Experience (Responsibilities You Must Be Proficient In):

These are the tasks the VA needs to handle independently and confidently from day one:

Client Experience & Administrative Assistance (Primary Focus):

• Manage calendar and schedule coaching appointments with seamless coordination
• Handle email correspondence with clients and prospects with minimal oversight
• Prepare and update engagement agreements using DocuSign with meticulous attention to current dates and details
• Use Fathom to review coaching session transcripts and organize notes into client-specific folders
• Create branded worksheets and manage client files to deliver a great customer experience
• Send timely client reminders and maintain organized communication systems
• Manage invoicing through InvoiceHome.com (you will follow processes for this)
• Create presentations in PowerPoint/Google Slides and branded materials in Canva

Content and Social Media (Secondary Focus):

• Update company website and post content regularly
• Manage and grow social media presence on Instagram and LinkedIn with strategic content calendars
• Execute social media strategy to increase engagement and following (nice to have; you will be executing and implementing the strategy, but you won’t be expected to come up with it)
• Create compelling social media content from articles, coaching sessions, and other materials
• Repurpose long-form content into engaging social media assets

Nice-to-Have Experience (Responsibilities You Can Learn Over Time):

These tasks are valuable but can be trained on the job:

• Edit videos for online program content—creating polished products ready for use (Nice to have and you must be willing to grow your video editing capabilities)
• Proactively identify operational improvements and bring recommendations forward
• Research and implement automation tools to streamline processes
• Create a company "Playbook" documenting best practices as the business grows
• Identify opportunities to improve administrative efficiency
• Suggest ideas for operational and marketing improvements

Pay and Benefits:

• Competitive hourly rates
• Wellness package
• Squad Breaks (paid time off)
• Quarterly performance bonuses
• Holiday and year-end bonuses
• Annual appraisal

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Our super cool hiring process:

• We have real people communicating with you and looking at your application!
• We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it. 
• At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!

Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.

IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.