The HR Generalist is required to support our Payroll and Personal Administration processes in Milan and Bologna’s site, reporting to the HR Manager. The role will provide a comprehensive HR support service to all employees in the site, specifically focusing on all matters related to payroll admin, time & attendance and other HR administrative tasks to ensure all transactional elements of HR are managed in a timely, accurate and consistent manner.

This is a generalist role, reinforcing HR within the role of line managers as well as providing commercially/market relevant coaching and advice to the site management team.

The role may also work on key HR initiatives and Group projects.

Typical Accountabilities

• Respond to a wide range of internal enquiries, relating to HR issues, in a professional manner, ensuring that internal stakeholders receive timely, accurate and valuable advice.
• Building trusted relationships with leaders
• Coordinate through external payroll agency the preparation of elements for monthly pay-run.
• Control and check monthly basis data accuracy in preparation of Payroll process, and 13th pay-run
• Manage salary deductions (children, etc.), bank account modifications, personal address, etc.
• Act as the first point of contact for employees and managers on all labour law, payroll and social security related topics
• New starter management : offer letter, employment contract, create employee file in HR database and systems
• Produce ad-hoc personnel certificates, personnel-related documents
• Maintenance of the time recording system : new user creation, monthly checks, follow-up sickness, absence
• Preparation of monthly reports (headcount, absence)
• Monitoring and ensuring compliance with deadlines and time limits
• Administrative tasks for temporary staff (recruitment / monitoring working hours / invoice control)
• Proactive management of complex employee relations issues in line with Essentra policies & procedures
• Support the HR Manager with HR programs and projects as for example pay review, performance review, bonus processes, taking the lead on the administrative aspects of these.
• Support in the implementation and further development of HR processes
• Undertake and support HR projects within the business including employee engagement, internal communications, training and development, business development, organisational development and change management
• Other administrative tasks as required

Required Skills & Experience:

• Bachelor’s Degree 
• High command of written and spoken English is mandatory, Native or bilingual Italian is a must
• Experience of working in an operational HR role providing advice and guidance on Italian employment law and HR issues
• Experience in payroll accounting and HR administration
• Good knowledge of Italian labour law
• Use of HR systems and Microsoft Office products
• Hands-on mentality
• Good office skills
• Ability to work on a number of activities simultaneously
• Ability to work under pressure and to deadlines
• Confidential and proactive approach to work
• Excellent attention to detail
• Ability to prepare and report on sensitive and complex information as required
• Thorough experience of resolving complex casework problems
• Strong communication and negotiation skills at all levels

Desirable:

• Human resources or Enterprise Administration diploma or equivalent
• Experience working within a complex multi-function business
• A working knowledge of recruitment and on-boarding processes
• Strong employee relations background
• Ability to influence business leaders
• Experience in time management

What we offer:

• Attractive salary
• Discretionary Annual Bonus
• 27 days annual leave plus bank holidays
• Cycle to work scheme
• Employee Assistance Program

At Essentra we are ideally looking for individuals who enjoy working as part of a close team, are passionate about what they do and who strive to make a difference. We are always looking to better ourselves and are keen to recruit individuals who like to innovate and improve processes.

Essentra Plc, is a global market leader in plastic injection moulded and vinyl dip moulded components. We have a history of over 65 years, producing essential components across a huge range of industries and applications.

The BMP site is a manufacturing and distribution facility and a key part of Essentra. The location encompasses a high volume, product mix manufacturing, warehousing and distribution environment. Health, safety and environmental sustainability are a core values that align to our business objectives. The offered position will be a high-profile role within the division; offering opportunity to interact with other, talented internal and external peers within the manufacturing and supply chain industries.