The SSC AP Clerk is responsible for maintaining accurate financial records related to the company’s purchases and payments. This includes processing supplier invoices, reconciling supplier statements, resolving discrepancies, organising payment campaigns and ensuring all transactions comply with company policies and financial regulations. The role plays a key part in supporting the smooth running of the accounts payable function within the Shared Services Centre, ensuring timely and accurate payments to suppliers and contributing to the overall efficiency of the finance department.

Responsibilities

Invoice Processing:

• Accurately process supplier invoices and credit notes in the accounting/ERP system
• Match invoices to purchase orders and goods received notes (GRNs) where applicable
• Identify and resolve discrepancies between invoices, purchase orders, and receipts
• Ensure correct coding of invoices to appropriate cost centres and accounts

Supplier Account Management:

• Reconcile supplier statements regularly to maintain up-to-date and accurate balances
• Communicate with suppliers to resolve queries, disputes, or payment issues promptly
• Maintain up-to-date supplier records and documentation in compliance with internal controls
• Assist in the onboarding of new suppliers by ensuring all required information and documents are collected and verified

Payments & Month-End Support:

• Prepare payment runs in line with agreed schedules and payment terms
• Ensure proper authorization is obtained before processing payments
• Assist with month-end closing activities, including accruals and reporting
• Support internal and external audits by providing required documentation and reports

Compliance & Process Improvement:

• Ensure all activities comply with company policies, procedures, and relevant financial regulations
• Identify opportunities for process improvements to increase efficiency and reduce errors
• Support the development of standardized processes within the SSC

Required Qualifications, Skills and Experience

• Degree in Finance, Accounting, Business Administration, Information Systems, or a related field
• Previous experience in a similar role
• Strong understanding of basic accounting principles and double-entry bookkeeping
• Proficiency in Microsoft Office, especially Excel (pivot tables, VLOOKUPs desirable)
• Familiarity with accounting software or ERP systems such as SAP, Oracle, or Microsoft Dynamics
• High attention to detail and accuracy
• Strong communication and interpersonal skills for dealing with suppliers and internal stakeholders
• Ability to work to deadlines and manage multiple priorities effectively
• Problem-solving mindset with a proactive approach to issue resolution
• Team player with the ability to work independently when needed
• Fluent English both spoken and written

What we offer:

• Competitive salary
• Discretionary bonus
• Sport card-Multisport
• Sport card-Medicover
• PPK = Employee Capital Plan
• Medical insurance for employee (also for family with ER contribution)
• English lessons after working hours, reimbursed by ER
• Christmas card/allowance
• Great career prospects

Essentra plc is a leading global provider of essential components and solutions, focusing on the manufacture and distribution of plastic injection moulded, vinyl dip moulded and metal items.

Headquartered in the UK, Essentra's global network extends to 28 countries worldwide and includes over 3,000 employees, 14 manufacturing facilities, 24 distribution centres and 33 sales & service centres serving c.74,000 customers with a rapid supply of low cost but essential products for a variety of applications in industries such as equipment manufacturing, automotive, fabrication, electronics, medical and renewable energy.

At Essentra we are ideally looking for individuals who enjoy working as part of a close team, are passionate about what they do and who strive to make a difference. We are always looking to better ourselves and are keen to recruit individuals who like to innovate and improve processes.

As part of our recruitment process you will be required to provide evidence of your right to work in Poland. Documentary evidence will be requested at interview.