Experienced Transaction Coordinator – High-Volume Real Estate Team

We're looking for an experienced Transaction Coordinator who thrives in a fast-paced, high-volume environment and knows how to keep dozens of deals moving at once without dropping a detail. You'll manage contracts from contract-to-close, juggling multiple transactions simultaneously while keeping agents, clients, and lenders on track. Our ideal candidate has real transaction coordination chops — someone who's managed a heavy pipeline before and knows how to bring order to chaos. If you love the adrenaline of a busy desk, take pride in flawless paperwork, and want to be the calm, organized force behind a high-producing team, we want to hear from you.

Responsibilities

• Manage a high-volume pipeline of home buyer and seller transactions from executed purchase agreement to close, keeping every file on track and on deadline
• Serve as the go-to point of contact for agents, clients, lenders, title companies, and escrow officers — proactively communicating status and resolving issues before they become delays
• Review all contracts and disclosures for accuracy, ensuring correct signatures, dates, and compliance at every step
• Coordinate and attend closings, anticipating and solving problems before they hold up a deal
• Maintain meticulous records in the CRM, submit files to the broker for compliance, and track every transaction's status in real time
• Juggle competing deadlines across multiple concurrent transactions without losing accuracy or client experience

Qualifications

• 2+ years of hands-on transaction coordination experience required, ideally managing a high volume of concurrent transactions
• Proven ability to thrive under pressure in a fast-paced, deadline-driven environment
• Exceptional organizational skills and obsessive attention to detail — nothing slips through the cracks on your watch
• Strong written and verbal communication skills; comfortable managing multiple stakeholders at once
• Working knowledge of purchase agreements, escrow, titles, and mortgage processes
• CRM and transaction management software experience (e.g., Dotloop, SkySlope, or similar) strongly preferred
• Real estate license or coursework a plus, but not required
• High school diploma or equivalent required; some college preferred

Compensation

Base Salary: $70,000

On-Target Earnings: $88,000 (breakdown below)

Review-to-Closing Incentive: $500/month

Market Revenue Incentive: $500/month

Quarterly Market Revenue Incentive: $1500/quarter

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

About Rapid Fire Home Buyers

Rapid Fire Home Buyers is one of the southeast's fastest-growing real estate companies! We have a focused, driven team that buys homes at scale and improves communities one house at a time. We're proud to be recognized as an Inc. 5000 company and an Inc. 5000 Best Places to Work company.

Rapid Fire Home Buyers started in 2019 in a single room, with two employees, and a lot of hustle. Today we have five offices serving Montgomery, AL, Lexington, KY, Louisville, KY, Cincinnati, OH and Columbus, GA with 45+ team members. Our Cincinnati market is expanding—and this hire is a direct reflection of that growth.

Our 10-year plan includes company-wide growth in 25 markets, over 10,000 homes improved and 10 homes given away to families in need.