The Assistant Property Manager will assist the Property Management team in supporting the daily operations for

our commercial retail shopping centers throughout the assigned portfolio. The Assistant Property Manager will

ensure a high level of professionalism and positive relationships with tenants and service providers. This role

serves as a primary liaison between retail tenants, vendors, and property management to maintain asset value,

ensure lease compliance, and deliver high-quality property standards

Job description:

 Work with PM to handle day-to-day operations for grocery anchored retail shopping centers in a variety of

geographic locations with goals of exceptional property maintenance, expense management and NOI

maximization.

 Work with PM to oversee remote on-site, third-party facilities maintenance teams, vendors, and service

providers.

 Maintain Fire and Life Safety database for all properties

 Assist in developing scope of work for annual landscape, snow removal, sweeping, monitoring, trash, and

all other required operations.

 Work with property support staff to identify local and national vendors and conduct RFP process.

 Work with PM to award and coordinate annual and project-based contracts based on established policies

and procedures

 Assist with onboarding new and disposition properties as needed

 Maintain certificate of insurance database for tenants and service providers

 Assist with annual CPI increase notifications

 Oversee schedule for annual, quarterly, and seasonal services including, but not limited to, fire systems

inspections, backflow testing and irrigation maintenance.

 Oversee all Fire Life Safety inspections and repairs to ensure compliance with local municipalities.

 Work with Property Manager on annual operating budgets, reforecasts, and multiyear capital budgets in

collaboration with leadership and accounting

 Assist PM’s in preparing monthly financial and operating reporting on individual properties.

 Assist PM’s to approve annual reconciliations. Oversee distribution and collections of reconciliation

invoices.

 Collaborate with property support staff and leadership on collection of rents and other charges, including

A/R reporting responsibly

 Maintain lease compliance records for tenants to ensure property systems are being maintained (HVAC,

Plumbing, Fire Safety).

 Responsible for reviewing and understanding OEA, REA, easements, declarations, and associations

governing properties in relation to major Tenants, shadow anchors and surrounding properties.

 Coordinate and schedule lender and insurance inspections and associated follow up projects through

completion.

 Collaborate with Construction and Asset Management to outline appropriate specifications for various

capital and maintenance projects.

 General Tenant correspondence

 Assist PM’s to complete operational projects throughout properties through completion.

 Assist PM’s with any projects or duties as needed

Qualifications:

 Bachelor’s Degree or equivalent work experience

 Experience with Yardi a plus

 Strong interpersonal, written, and oral communication skills

 Highly proficient in Microsoft Word, Excel, and Outlook

 Excellent customer service skills. Professional manner and appearance

 Excellent organizational and time management skills

 Proactive and results oriented