Hughes Collective is pleased to present an exciting opportunity on behalf of our client.

Position Title: Administrative Assistant

Location: Saskatoon-based

Employment Type: Full-Time

Our Client

With a reputation as one of the province’s most respected full-service law firms, our client has been part of Saskatchewan’s story for over a century. Their team has been helping people and organizations navigate change with integrity and care. They are at the table when deals are struck, standing in the courtroom when disputes are resolved, and working tirelessly behind the scenes to provide trusted advice. 

Their success is built not only on exceptional lawyers but on the dedicated staff who keep the practice running smoothly. Staff and lawyers work side by side, not only to deliver results but to ensure that every client feels seen, supported, and understood. Here, each role is recognized as essential to the success of the whole, acknowledging that collaboration is what fuels their legacy of excellence. 

The Opportunity

As the Administrative Assistant, you are the backbone of the firm, the hidden force, the engine that keeps everything moving. Working behind the scenes, you make sure every document is polished, the deadlines are met, and systems are running smoothly. Lawyers can push harder, deliver faster, and focus deeper because you’ve built the structure that holds it all together. 

What makes this role exciting is the opportunity to shape it. You’ll bring order to a fast-moving environment, building processes and playbooks that will guide not only today’s team but those who join in the future. With trust and autonomy to implement new ideas and leverage AI tools to design better workflows, you’ll redefine what support can look like and shape how it gets done.  

Key Responsibilities

As the Administrative Assistant, you will work collaboratively and are responsible for: 

Administrative Support 

• Prepare, edit, and format contracts, pleadings and correspondence with accuracy and attention to detail.  
• Maintain digital files across multiple jurisdictions, ensuring a seamless paperless workflow. 
• Track deadlines and manage bring-forward systems to keep files moving.  
• Manage billing, time entry, and expense reporting. 
• Support case preparation by compiling and organizing large datasets and document packages. 
• Assist with calendar management and task coordination as required. 

Technology & Process Innovation 

• Leverage office software and AI tools (e.g., Copilot, ChatGPT) to increase efficiency. 
• Identify opportunities to automate routine tasks and implement solutions that save time and reduce errors. 
• Document processes and procedures to build a clear playbook for future staff. 

Operational Excellence 

• Anticipate needs and take initiative to solve problems before they become bottlenecks. 
• Adhere and maintain confidentiality and professionalism in all tasks. 
• Contribute to a culture of continuous improvement by sharing ideas and testing new approaches. 

Qualifications

As the Administrative Assistant, you will possess the following qualities: 

The Essentials (Hard Skills): 

• Minimum 3 years of experience in administration, office management, or a related role; legal background is an asset but not required. 
• Strong proficiency with Microsoft Office Suite, comfortable with AI tools such as Copilot or ChatGPT. 
• Ability to create, implement, and document efficient processes and workflows. 
• Highly organized with a proven ability to manage competing deadlines in a fast-paced setting. 

The Intangibles (Soft Skills): 

• Naturally curious and adaptable, with a passion for exploring new technology and tools to make work smarter and faster. 
• Exceptional attention to detail and commitment to accuracy in every task. 
• Professional, composed, and trustworthy, demonstrating discretion and respect for confidentiality at all times. 
• Independent and self-directed, with confidence to take ownership and the judgment to know when to seek support. 
• Dependable in nature, and thrives in a focused environment. 

 What Our Client Offers  

• Competitive Compensation – A strong salary reflective of your experience and the value you bring to the firm. Additional performance-based bonuses, referral incentives, and discretionary rewards recognize those who go above and beyond. 
• Comprehensive Benefits – Blue Cross health and dental coverage with shared premiums (firm covers 60%, staff 40%), 100% employer-paid life and AD&D, plus RBC disability plans with employee-paid STD and LTD. 
• Retirement Support – RRSP matching program with the firm contributing 40% of employee contributions, helping you build for the future. 
• Health Spending Account – Access to a health spending account after one year of service to support your personal wellness needs. 
• Growth Potential –Opportunities to build skills across a wide range of legal work, with pathways for development into paralegal responsibilities. 

About the Collective

At Hughes Collective, we don’t just recruit, we revolutionize how talent meets opportunity. We’re not in the business of filling roles; we’re in the business of transforming careers and powering businesses with bold, game-changing hires.

For candidates, this isn’t just about your next job, it’s about uncovering your passions, amplifying your strengths, and unlocking your potential. We’re here to connect you to a career that excites, inspires, and fuels your future.

This isn’t recruitment as usual, this is Hughes Collective. Bold. Authentic. Unapologetically different. Your next move starts here.