Ready to Step Into a Legal Secretary Role on the Gold Coast?
This is a full-time opportunity for a polished, detail-driven legal professional who thrives on accuracy, client service, and supporting a high-performing legal team across a busy practice.
Our client is a well-regarded Gold Coast law firm with a strong reputation for professionalism, precision, and client-first service. As the practice continues to grow, they are strengthening their administrative capability and introducing a dedicated Legal Secretary to support their solicitors across a range of legal and operational tasks.
From preparing legal documents to managing sensitive files and coordinating client communication, you’ll play a pivotal role in keeping matters progressing smoothly while maintaining the firm’s high standards across every touchpoint.
With strong remuneration on offer, this is a career-defining opportunity for an experienced Legal Secretary looking to elevate their impact within an established, well-structured legal environment.
Here’s What You’ll Be Doing:
• Preparing legal documents, correspondence, costs agreements, client care letters, and file notes.
• Maintaining accurate paper and electronic filing systems in line with compliance standards.
• Managing incoming and outgoing mail, scheduling appointments, and diarising key dates.
• Conducting conflict checks, title and property searches, and verifying client identification.
• Liaising professionally with clients, solicitors, and external stakeholders.
• Preparing invoices, monitoring accounts, and maintaining detailed time-costing records.
• Managing bring-ups, deadlines, and workflow requirements across all active matters.
• Transcribing electronic dictation and supporting solicitors with day-to-day secretarial tasks.
• Handling trust account requirements in accordance with the Legal Profession Act.
• Maintaining precedents, client databases, and documentation standards.
• Reviewing your own work for accuracy and resolving issues proactively.
• Assisting with onboarding, training, and support for junior staff when required.
What You’ll Bring to the Role:
• Minimum two years’ experience as a Legal Secretary within a law firm.
• Strong drafting and document preparation skills with exceptional attention to detail.
• Excellent communication and interpersonal skills with a professional presentation.
• High-level organisational ability and confidence managing competing priorities.
• Experience with legal practice management software, dictation tools, and digital filing.
• A strong understanding of confidentiality, ethical obligations, and compliance requirements.
• A proactive, solutions-focused approach and the ability to work autonomously.
What’s in It for You:
• A competitive salary commensurate with experience.
• A well-established, supportive legal practice with strong systems and structure.
• A positive, collaborative team environment committed to high-quality service.
• Opportunities for ongoing learning and professional development.
• The chance to play a central role in supporting a respected Gold Coast firm.
This opportunity is presented by Whitefox Recruitment, awarded Global Recruitment Firm of the Year 2024. We specialise in connecting high-calibre professionals with leading firms committed to excellence and long-term growth.
To express your interest, contact Josh Gray at Whitefox Recruitment on 07 5619 7075, quoting reference LH:JG:3495532.
Your next chapter starts here, where legal support meets real impact in the Gold Coast market.