Ready to Combine Reception and Administration?

This is an immediate start opportunity for a polished, professional and articulate front-of-house specialist who also thrives on administration.

At Whitefox Recruitment, you’ll be both the first impression of our brand and a trusted support across candidate, client, and compliance administration.

Since 2019, we’ve built our reputation on results. In 2023, we relocated from Canberra to the Gold Coast after recognising a gap in the market for a true high-performance agency.

In less than 12 months, we became the Coast’s most awarded and most reviewed recruitment firm, not by following the industry mould, but by breaking it. Today, Whitefox is known for setting benchmarks others can’t match.

Now, with a brand-new, purpose-fitout office on busy Scarborough Street, Southport, we’re entering our next chapter. Every detail of the space, from polished reception to sleek boardrooms has been designed to reflect the professionalism and ambition of our brand.

As our Receptionist / Administration Assistant, you’ll work side by side with our Principal Consultant (the sole recruiter in the business) and our Office & Candidate Coordinator.

This role goes beyond answering phones: it blends premium front-of-house service with high-level administrative support. You’ll shape how candidates, clients, and visitors experience Whitefox and ensure our systems, compliance, and operations run seamlessly.

We’re a small, boutique team, and that’s our strength. Every role matters. Every contribution counts. Every success is shared.

Here’s What You’ll Be Doing:

• Delivering a polished front-of-house experience for clients, candidates, and visitors.
• Managing reception and a multi-line phone system with confidence and professionalism.
• Coordinating candidate registrations and compliance in line with the PEA Act & Regulations QLD.
• Maintaining accurate candidate data in our CRM & ATS systems.
• Assisting with CV preparation, job advertisements, and client presentations.
• Preparing boardrooms for high-level client meetings and interviews.
• Handling mail, couriers, and general office logistics.
• Supporting day-to-day office coordination to ensure the workspace reflects the Whitefox brand at all times.

What You’ll Bring to the Role:

• 1–2 years’ experience in reception, administration, or client-facing services.
• Recruitment agency or professional services background (advantageous).
• Impeccable presentation and polished communication skills.
• Strong organisational ability and attention to detail, particularly with compliance.
• Proficiency in Apple (Mac) OS, Gmail, and confident working with CRM & ATS systems.
• An understanding of, or willingness to learn, compliance under the PEA Act & Regulations QLD.
• A proactive, professional, and highly polished approach.
• Availability for an immediate start.

What’s in It for You:

• Immediate start — step straight into a role where your presence is pivotal.
• Be the front face of the Gold Coast’s number one recruitment brand.
• Work closely with the Principal Consultant and Office & Candidate Coordinator, gaining exposure to CRM & ATS systems, compliance, and the recruitment process end to end.
• Enjoy a brand-new, purpose-fitout office on Scarborough Street.
• Onsite parking available.
• Unbeatable public transport access, directly across the road from the Southport bus depot and G:link light rail.
• Career growth, progress into recruitment or operations as the business scales.
• Be part of an award-winning firm known for results, reputation, and precision.

To express your interest, contact Luke Hemmings at Whitefox Recruitment on 07 5619 7075, quoting reference: LH:3450407.

This isn’t just a support role. It’s your opportunity to be the Receptionist / Administration Assistant at the Gold Coast’s leading recruitment agency, working side by side with the Principal Consultant and Candidate Coordinator in a space built for success.

Your career in recruitment starts here.