Ready to Launch Your Career as a Junior Personal Assistant at Whitefox Recruitment?

This is a full-time, immediate opportunity for a highly organised, polished, and driven Junior Personal Assistant ready to support our Candidate Manager inside a fast-paced, high-performance recruitment firm that has retained market-leading status on the Gold Coast for five consecutive years.

Based in our brand-new, state-of-the-art headquarters in the heart of the Southport business district, this role is designed for someone early in their career who thrives in momentum-driven environments and wants exposure, responsibility, and a clear pathway forward.

Whitefox Recruitment is the most reviewed recruitment agency on the Gold Coast, recognised for its premium service standards, disciplined execution, and sustained leadership in the local market.

Our team operates at speed. We move decisively, communicate clearly, and execute consistently. The pace is high, the standards are higher, and the expectation is ownership.

As a Junior Personal Assistant, you will be embedded in our candidate operations function, directly supporting the Candidate Manager to keep the candidate pipeline accurate, compliant, and moving without friction.

This role suits someone who enjoys urgency, thrives on structure, and takes pride in being the person who ensures nothing slips.

With a design-led office fit-out, onsite parking, and exposure to senior-level operations, this is a genuine career-launching opportunity inside a premium, fast-moving professional environment.

Here’s What You’ll Be Doing:

• Supporting the Candidate Manager in a high-volume, fast-paced recruitment environment.
• Conducting background and compliance checks for candidates.
• Calling candidates to prepare files and confirm documentation quickly and accurately.
• Creating, maintaining, and updating General Registration (Gen Reg) files.
• Booking interviews and coordinating calendars to tight timeframes.
• Preparing all documentation and materials required ahead of interviews.
• Managing and replying to candidate and internal emails with speed and professionalism.
• Ensuring candidate files are complete, compliant, and interview-ready at all times.
• Updating recruitment systems accurately and maintaining clean, organised records.
• Acting as a reliable point of coordination between candidates, the Candidate Manager, and consultants.

What You’ll Bring to the Role:

• The ability to perform under pressure in a fast-moving environment.
• Strong organisational skills and exceptional attention to detail.
• Clear, confident phone manner and professional written communication.
• Confidence managing follow-ups, deadlines, and competing priorities.
• Discretion when handling confidential candidate and business information.
• A proactive mindset, you anticipate needs and act early.
• Experience in administration, coordination, customer service, or office support is highly regarded.
• A genuine desire to grow inside a high-performance firm, not just hold a job.

What’s in It for You:

• Competitive salary aligned with experience.
• Monday to Friday hours with structure and predictability.
• A brand-new, premium office in the Southport business district.
• Onsite parking provided, a major lifestyle advantage.
• Exposure to a fast-paced recruitment operation that leads its market.
• Hands-on training in compliance, coordination, and recruitment systems.
• Clear development pathways into Candidate Management, Executive Support, Operations, or Recruitment.
• A polished, high-performing team culture built on pace, accountability, and standards.
• A workplace that reflects the Gold Coast lifestyle, ambitious, energised, and execution-driven.

This opportunity is presented by Whitefox Recruitment, a firm that has retained market-leading status on the Gold Coast for five consecutive years and was awarded Global Recruitment Firm of the Year 2024.

To express your interest, contact Josh Gray at Whitefox Recruitment on 07 5619 7075, quoting reference JG:3503683.

Your career starts here, fast-paced, structured, and built for progression.