Step into a role that’s fast-paced, rewarding, and central to our growth.

Whitefox Recruitment, the Gold Coast’s number one recruitment firm, is seeking a polished and ambitious Administrative Assistant to join our high-performing team in Southport.

This isn’t your standard admin role. You won’t be chained to a front desk, we already have a dedicated Receptionist. Instead, this role is about being the engine room of our business, driving efficiency, supporting consultants, and making sure nothing slows us down.

From day one, you’ll be hands-on in recruitment operations: keeping candidate pipelines sharp, coordinating interviews, ensuring compliance, and supporting the consultants who generate revenue. You’ll also be across marketing, events, and systems that keep us moving forward. In short, your work will be felt across the entire business.

At Whitefox Recruitment we do things differently. We’re not just another agency, we’re the most awarded and most reviewed firm on the Gold Coast, built on a reputation for delivering results that transform both careers and businesses. We’ve built a team culture that’s high-performance but ego-free, and this role sits right at the heart of it.

For someone ambitious, this is more than just a job, it’s a career-defining opportunity. You’ll get direct exposure to how a market-leading recruitment firm operates, learn from an award-winning leadership team, and develop skills that open doors to long-term growth in recruitment, operations, or business management.

What you’ll be doing:

• Screening candidate CVs, coordinating interviews, and managing follow-ups.
• Conducting reference checks and ensuring compliance documentation is complete.
• Maintaining the CRM with accurate candidate pipelines and updates.
• Preparing reports, shortlists, and recruitment packs for consultants.
• Supporting consultants with document formatting, proposals, and presentations.
• Assisting with marketing campaigns, social media scheduling, and brand projects.
• Coordinating travel bookings, events, and supplier arrangements.
• Managing filing, archiving, and digital records to keep operations efficient.
• Providing light reception relief only during breaks/leave, plus assisting with overflow calls when required.

What you’ll bring:

• Strong organisational skills and attention to detail.
• Clear written and verbal communication skills.
• Professional presentation in a corporate environment.
• Tech confidence with Microsoft Office, Gmail, and CRM systems.
• Energy, resilience, and the ability to thrive in a fast-paced team.
• Previous admin, office support, or customer service experience (desirable but not essential).

What’s in it for you:

• Competitive base salary of $55K–$65K + super and bonuses.
• Direct mentorship from an award-winning leadership team.
• Hands-on training with a clear career pathway into recruitment.
• Secure onsite parking and a modern Southport office in the heart of the Gold Coast.
• Access to a next-generation recruitment tech stack rolling out in 2025.
• A high-performance, no-egos culture where ambition is celebrated.
• Unlimited career potential with the Gold Coast’s most awarded recruitment brand.

At Whitefox Recruitment, this role gives you more than a desk. You’ll be immersed in the operations of a high-profile recruitment business, building the skills and connections that will set you apart for years to come.

Ready to make your move?

Contact Luke Hemmings at Whitefox Recruitment on 07 5619 7075, quoting reference LH:3422700.

Applications are open now, but opportunities like this don’t stay on the market for long.

At Whitefox Recruitment, we value every candidate and guarantee a response to every application.