Administrator

Mississauga, ON

$55,000 - $65,000 annually

About Us

STRIVE is a specialist recruitment firm offering proactive recruitment solutions in the areas of Accounting & Finance, Corporate Administration, Manufacturing Operations, and Technology. STRIVE supports various clients from small to medium-sized enterprises to Fortune 500 organizations for their permanent, contract, and temporary recruitment needs.

The Role

Our client, a leader in environmental acoustics and sound masking solutions, is seeking a highly organized and proactive Administrator to support daily office operations while taking ownership of Health & Safety coordination and compliance administration.

This role is ideal for someone who thrives in a fast-paced environment, takes initiative, and enjoys balancing multiple responsibilities across administration, compliance, bookkeeping support, and fleet maintenance coordination. The successful candidate will play a key role in ensuring the business remains compliant with client site access requirements, government clearances, and internal operational processes.

The company specializes in engineered sound masking solutions designed to improve acoustics in open office spaces and commercial environments by creating sound systems that reduce distractions and improve workplace productivity.

Advantages

• Competitive salary: $55,000 - $65,000
• Full-time permanent opportunity
• Daytime business hours
• Benefits offered after probation period
• Vacation included
• Opportunity to join a stable and growing company with long-term career potential

Responsibilities

• Manage Health & Safety coordination and compliance documentation required for client job sites and government clearances
• Maintain and submit site access requirements, certifications, and safety compliance records
• Coordinate with government portals, client systems, and external agencies to ensure approvals and clearances remain current
• Support bookkeeping and data entry functions, including administrative financial record management
• Maintain vehicle records, fleet maintenance schedules, trucking records, and service documentation
• Assist with internal CRM updates and general database management
• Work within Sage 300 and internal CRM systems to ensure accurate reporting and record keeping
• Support day-to-day office administration and ensure smooth internal operations
• Communicate professionally with clients, vendors, and internal teams
• Maintain organized documentation and ensure high attention to detail across all administrative functions

Requirements

• Minimum 2+ years of experience in an administrative or office coordination role
• Strong organizational skills with the ability to manage multiple priorities effectively
• Excellent written and verbal communication skills
• Comfortable working with software systems, government portals, and multiple online platforms
• Strong attention to detail and commitment to accuracy
• Self-motivated with the ability to take initiative and work independently
• Professional, dependable, and client-service focused
• Tech-savvy with strong general computer skills and adaptability to new systems
• Experience with Sage 300, CRM systems, or similar ERP/accounting platforms is considered a strong asset

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