ABOUT US

STRIVE is a specialist recruitment firm offering proactive recruitment solutions in the areas of Accounting & Finance, Corporate Administration, Manufacturing Operations, and Technology. STRIVE supports various clients from small to medium-sized enterprises to Fortune 500 organizations for their permanent, contract, and temporary recruitment needs. 

The Role

An established organization is seeking an experienced Executive Assistant to provide high-level administrative and office support to senior leadership. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced office environment, demonstrates strong judgment, and is confident supporting executive-level operations. The successful candidate will be highly organized, adaptable, and comfortable handling confidential information with discretion.

Responsibilities

• Provide comprehensive administrative support to senior leadership, including document preparation, correspondence, scheduling, research, reporting, and database management.
• Manage calendars, meetings, emails, phone calls, mail, and day-to-day office logistics.
• Oversee office operations such as supplies, filing systems, vendor coordination, and general administrative processes.
• Coordinate meetings, including preparing agendas, managing materials, controlling information flow, and ensuring all logistical arrangements are in place.
• Organize and maintain both physical and digital records in accordance with record retention and compliance requirements, including coordinating archiving and secure destruction of records.
• Support education and training coordination, including registrations, renewals, and record maintenance.
• Assist with year-end and cyclical administrative tasks such as scheduling, appointments, and large-scale mailouts.
• Provide financial and bookkeeping support, including invoice processing, expense reports, purchase requisitions, payroll backup, and tracking financial notifications.
• Provide backup support to other administrative or operational roles as required.

Requirements

• Minimum of 4 years’ experience in an administrative or executive support role reporting directly to senior leadership.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Ability to work independently while also collaborating effectively within a team environment.
• Strong problem-solving and analytical skills, with a proactive approach to identifying and resolving issues.
• Comfortable working in a dynamic, fast-paced environment with changing priorities.
• High level of technical proficiency, including Microsoft Office 365 and accounting or bookkeeping software (e.g., QuickBooks), with the ability to quickly learn new systems and tools.
• Demonstrated professionalism, discretion, and sound judgment when handling confidential and sensitive information.
• Experience with project coordination, financial administration, or benefits-related administration is considered an asset.
• Relevant certifications or designations (or progress toward them) are considered an asset.

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