Accounts Payable Coordinator

2–3 Month Contract

Onsite – Hamilton, ON

Start Date: ASAP

$25/hr

About Us

STRIVE is a specialist recruitment firm offering proactive recruitment solutions across Accounting & Finance, Corporate Administration, and Manufacturing Operations. We partner with small businesses, mid-sized organizations, and Fortune 500 companies to support their permanent, contract, and temporary hiring needs.

The Role

Our client is seeking an Accounts Payable Coordinator for an urgent 2–3 month contract to support a very busy year-end period. This role is ideal for someone with strong AP accuracy, exceptional attention to detail, and experience handling a high volume of invoices in a fast-paced environment.

You will support the AP/AR Manager and Purchasing team with daily AP processing, vendor communication, reconciliations, and month-end tasks. This is a hands-on role requiring strong data entry skills, reliability, and the ability to hit the ground running.

Advantages

• Immediate start
• 2–3 month full-time contract
• Onsite role in Hamilton, ON
• Opportunity to support a well-known, established organization during a high-impact period
• Great environment with supportive leadership

Responsibilities

Invoice Processing & Coding

• Match invoices to packing slips and enter invoices into the system
• Code non-PO invoices, obtain required approvals, and process entries
• Identify and resolve AP discrepancies with vendors
• Work closely with Purchasing to resolve PO pricing or quantity discrepancies

Payments & Reconciliation

• Prepare and perform cheque runs, including selecting invoices, printing cheques, obtaining signatures, and mailing
• Process electronic payments and prepare approval packages
• Process employee expense reports
• Review and reconcile vendor statements; follow up on missing documentation
• Maintain vendor accounts including term, address, or name changes

Credit Cards, Documentation & Month-End

• Process and reconcile corporate credit card statements
• Provide support documentation for internal and external audits
• Prepare month-end accrual spreadsheets
• Manage AP inbox and respond to vendor inquiries with professionalism and accuracy
• Complete other AP tasks as needed to support the year-end workload

Requirements

• Strong accounts payable experience, ideally in a high-volume environment
• Excellent accuracy and data entry speed
• Strong communication skills for vendor interaction
• Ability to work onsite full time
• Experience supporting year-end or month-end accounting work (asset)
• Proactive, detail-oriented, and able to manage deadlines in a busy environment