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Executive & Team Administrator

Seeking a highly organized, proactive, and resourceful Executive & Team Administrator to support the executive team and the company. In this role, you’ll be a critical partner, ensuring day-to-day operations run smoothly while helping leadership and the company stay focused and effective.

You’ll thrive in this role if you’re sharp, solutions-oriented, and excited about building from the ground up in a high-growth environment.

What You Will Be Doing:

• Provide high-level administrative support to the CEO and executive team, including calendar management, travel coordination, and meeting logistics
• Work closely with Chief of Staff and Business Operations team to ensure lock step support for the executive team and company
• Manage and prioritize incoming requests, ensuring timely follow-ups and efficient workflows
• Support office operations, team culture initiatives, and cross-functional coordination as needed
• Lead new hire onboarding with hiring managers including purchasing assets, day one coordination, etc
• Help build and refine executive-level processes, systems, and documentation
• Maintain strict confidentiality and handle sensitive information with integrity

Qualifications:

• 4+ years of experience supporting C-level executives; startup or tech experience strongly preferred
• Excellent organizational, time management, and multitasking skills
• Strong written and verbal communication skills
• High emotional intelligence, with the ability to anticipate needs and read between the lines
• Proficiency with modern tools (e.g., Microsoft Office, Slack, Teams, etc.)
• Comfortable in a fast-paced, constantly evolving environment
• NYC-based or willing to commute regularly to the NYC office (hybrid work environment)

Nice to Have:

• Experience supporting fundraising, investor relations, or board communications
• Passion for tech, startups, and entrepreneurial environments
• Event coordination or operations experience

Company Values:

• Demonstrated grit and resourcefulness—you find creative solutions, adapt quickly, and aren’t afraid to roll up your sleeves in a fast-paced, evolving environment.
• Thoughtful and strategic thinker with the ability to anticipate needs, ask the right questions, and deliver insights that truly drive value.
• Proven ability to collaborate across functions and roles, fostering open communication and shared ownership of outcomes.
• Commitment to craftsmanship—you take pride in delivering high-quality work, paying attention to the small details while keeping the big picture in mind.
• Self-starter with a proactive mindset and a strong sense of accountability—able to drive projects forward independently while staying aligned with team goals.
• Comfortable navigating ambiguity and learning new tools, processes, or technologies to get the job done.

Job-3551163

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