Position Overview

We are seeking an entry-level Program Support Specialist to join our growing team in San Antonio, TX. The Program Support Specialist will provide administrative and analytical support to the YCC/YCF program management team. This role focuses on vendor communication, invoice tracking, and maintaining accurate financial and project data in support of government-funded programs. The ideal candidate is detail-oriented, proficient in Excel (including advanced functions such as VLOOKUP and pivot tables), and comfortable coordinating with vendors and internal stakeholders to ensure smooth payment processing and documentation.

Key Responsibilities:

• Serve as the primary point of contact for vendor communication, including invoice submission, follow-ups, and payment status updates.
• Maintain and update invoice tracking logs and spreadsheets to ensure accuracy, completeness, and timely processing.
• Utilize Excel functions such as VLOOKUP, pivot tables, and conditional formatting to analyze, verify, and report on invoice and vendor data.
• Support the program team in reconciling vendor records with internal accounting systems (e.g., Deltek Costpoint or equivalent).
• Assist with data entry and document control for project records, deliverables, and payment requests.
• Coordinate with Accounts Payable and Project Managers to resolve discrepancies or missing information.
• Monitor vendor compliance with program requirements and communicate updates or corrections as needed.
• Perform administrative and analytical duties related to project performance tracking and reporting.
• Support other duties as assigned to assist the Program Control Analyst and project leadership.

Required Qualifications 

• High school diploma or equivalent (associate or bachelor’s degree preferred) 
• 1–4 years of administrative support experience (DoD, aerospace, or manufacturing preferred) 
• Strong organizational and communication skills 
• Proficient in Microsoft Office Suite 
• U.S. citizen

Preferred Qualifications:

• Proficiency in Microsoft Excel, including VLOOKUP, pivot tables, and data validation.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Experience working with government contracts, invoice processing, or financial tracking preferred.
• Knowledge of FAR/DFARS compliance requirements
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Knowledge of Deltek Costpoint or similar ERP systems a plus.

Job Details 

• Schedule: Monday–Friday, 8:00 AM–5:00 PM  
• Competitive salary and benefits package 
• Opportunity to work on mission-critical projects supporting U.S. defense initiatives 

Ideal Candidate Traits:

This position is ideal for someone who enjoys structured tasks, data organization, and solving problems through process improvement. The right candidate will be proactive, dependable, and eager to learn the ins and outs of contract management and project control — essentially serving as a key support partner to the Program Control Analyst.

Join the Cross Resource Group Team!

At Cross Resource Group, we value our employees and are dedicated to providing a rewarding and inclusive work environment. We are proud to offer a competitive and comprehensive benefits package to meet the diverse needs of our team.

Employee Benefits Include:

• Healthcare Insurance: Comprehensive coverage to ensure access to quality healthcare.
• Dental Insurance: Robust coverage for optimal oral health.
• Vision Insurance: Regular exams and corrective lenses covered.
• Disability Insurance: Short and long-term coverage protecting against loss of income due to illness or injury.
• Life Insurance: Providing financial security and peace of mind for our employees and their loved ones.

Why Choose Us?

Become a part of a dynamic team committed to professional growth and development. Explore our job openings and experience the rewards of being part of a company that values your health, happiness, and succes