Accounting & HR Operations Coordinator

Location: Livermore, CA

Schedule: Monday–Friday (on-site with occasional event support)

Compensation: $75,000 – $90,000 (depending on experience) plus bonus and benefits

Position Summary:

Our client, a highly respected hospitality firm, is seeking an Accounting & HR Operations Coordinator who will be entrusted with the daily operations of the corporate office. This role is central to maintaining the financial integrity, administrative excellence, and organizational values that define the company. The ideal candidate is detail-oriented, highly trustworthy, and experienced in managing accounts receivable, accounts payable, payroll, month-end close process and benefits administration. This individual will be a steward of the company’s culture, consistently upholding its vision, values, and service standards in all responsibilities and interactions.

Key Responsibilities:

Finance & Accounting:

• Process vendor invoices, payments, and manual checks with precision and accountability
• Manage accounts receivable and accounts payable with accuracy and integrity
• Reconcile monthly credit card statements, reimbursements, and cash deposits ensuring financial transparency
• Support monthly P&L preparation, reconciliation, and variance review as part of the month-end close process
• Coordinate with external partners on reimbursements and financial documentation
• Support banking activities, including remote deposits, in-person deposits, reconciliations, and reporting

Payroll & HR Administration:

• Accurately track employee time off, reimbursements, and updates in internal databases
• Manage payroll processing with confidentiality and reliability
• Maintain meticulous employee records and support compliance with company policies

Benefits & Leave Administration:

• Track eligibility and support employees through open enrollment with clarity and care
• Process terminations, COBRA, Workers’ Compensation claims, and leave requests (including maternity leave) with discretion and accuracy
• Compliance & Reporting
• Prepare and submit government filings, reports, and recurring month-end packages with accuracy and timeliness
• Ensure adherence to company policies, protocols, and regulatory requirements

Additional Responsibilities:

• Coordinate employee recognition programs (anniversaries, gifting) in alignment with company values
• Support employee development through training coordination and certification tracking
• Manage office supplies, maintenance scheduling, and vendor relationships with reliability
• Serve as a trusted liaison between staff, leadership, banking partners, and accounting teams

Qualifications:

• 5+ years of experience in office operations with a strong background in A/R, A/P and month end closing processes
• Payroll experience required
• Proven track record of integrity, discretion, and trust in handling sensitive financial and HR information
• Proficiency with MS Office and Google Workspace
• Strong organizational skills and ability to manage multiple priorities with precision
• Excellent written and verbal communication skills; able to work independently and cross-functionally
• High level of attention to detail, accountability, and commitment to upholding company values