Our client, Services to Enhance Potential (STEP), is non-profit organization which provides support and services to nearly 1,300 persons with disabilities and other mental health needs in Washtenaw and Wayne counties. A major goal of STEP is to increase the number of persons who are employed, self-employed, and volunteer in their communities. STEP provides and supports a variety of employment and self-employment options. We were founded in 1972 to bring an employment focus to individuals with a disability and have developed a strong reputation in the community for doing so.
STEP is seeking an experienced Accounts Payable Associate to ensure financial obligations to vendors, suppliers, and service providers are accurately and timely processed. The role focuses on managing outgoing payments, maintaining vendor relationships, and supporting accurate financial reporting. This position reports to the Controller/Accounting Leader.
QUALIFICATIONS:
Education: High School Diploma or equivalent.
Experience:
· 2–3 years of experience in accounts payable or a similar accounting role.
· Strong understanding of accounting principles and AP processes
· Excellent attention to detail, organizational skills, and ability to meet deadlines.
· Strong communication and problem-solving skills.
· Advanced Excel skills
· Valid Michigan Driver License with approval by STEP’s Insurance Carrier
Status: Non-Exempt/Hourly
Key Responsibilities:
-Responsible for the payment of Agency invoices, maintenance of accounts payable records, and processing of purchase requests for goods and services. Maintain confidentiality of documents and information deemed sensitive.
Essential Functions:
-Responsible for processing of invoices, mailing of payments, and maintenance of related records.
-Obtain management signature approval on invoices/purchase orders prior to payment.
-Process, verify, and reconcile vendor invoices accurately and in a timely manner.
-Review invoices for proper documentation and approvals prior to payment.
-Enter and maintain accurate records of all accounts payable transactions in the accounting system.
-Prepare and execute payment runs, including checks, ACH, and wire transfers.
-Monitor accounts to ensure payments are up-to-date and resolve any outstanding issues.
-Reconcile vendor statements and resolve discrepancies or disputes.
-Assist with month-end and year-end closing activities by providing necessary AP reports and reconciliations.
-Ensure compliance with company policies and internal controls.
-Communicate with vendors and internal departments regarding payment status, discrepancies, and inquiries.
-Maintain organized and accurate AP files and documentation.
-Process purchase requests for goods and services.
-Maintain copies of Agency maintenance agreements, as appropriate
-Assist the Controller in preparation for financial audits and other such audits.
-Responsible for maintenance of funds and records.
-Responsible for processing of approved conference requests including arrangement for reservations and reimbursements.
-Process accounting department correspondence.
-Prepare and submit all required records and reports on a timely basis.
-Ensure conformance to DCH, DWIHN, Medicaid, CARF, and Services To Enhance Potential’s policies and procedures.
-Provide Personal care assistance for persons receiving services as needed.
-Maintain a personal vehicle for use in performing job duties.
Compensation and Benefits
The hourly compensation for this position is $18-$19 per hour. STEP offers a comprehensive benefits package including Medical, Dental and Vision insurance, Life Insurance, Short Term Disability, Long Term Disability, paid time off and paid holidays.