The Michigan and State Theaters are historic cultural landmarks in the heart of downtown Ann Arbor, bringing people together through film, live performance, and shared experiences. Through exceptional programming, community partnerships, accessibility, and historic preservation, we are building welcoming third spaces where everyone can gather, connect, and belong. We remain committed to preserving these beloved venues while ensuring they stay vibrant, relevant, and accessible for generations to come.

We are looking for a sharp, detail-oriented Bookkeeper to join our team. This full-time role is essential to maintaining sound fiscal administration and keeping our daily operations running seamlessly.  The ideal candidate brings strong QuickBooks and Excel proficiency, paired with an unwavering commitment to financial accuracy, strict confidentiality, analytical problem-solving, and collaborative team communication.

Summary:

The Bookkeeper serves as a critical member of the organization by managing day-to-day accounting functions, ensuring sound fiscal administration, maintaining accurate financial records, and supporting organizational administrative efficiency. This position processes payroll, manages accounts payable and receivable, performs bank reconciliations, supports audit and grant reporting, and maintains high standards of financial accuracy and confidentiality.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Payroll Administration

• Prepare, process, and manage biweekly payroll. 
• Remit payroll deductions, tax deposits, benefit contributions and state/federal withholdings in a timely manner.
• Maintain accurate payroll records 

Accounts Payable (A/P) & Accounts Receivable (A/R)

• Manage daily accounts payable and receivable transactions, ensuring accurate and timely record keeping.
• Maintain vendor database, including W-9 documentation collection, updates, and annual 1099-MISC/1099-NEC reporting.
• Prepare Positive Pay files for check runs and upload them to the bank.
• Manage the Escheat process for unclaimed vendor checks in compliance with state regulations.
• Administer company credit card records, code expenses, and perform monthly credit card reconciliations.
• Process daily bank deposits and handle domestic/international wire transfers as directed.

General Ledger & Financial Operations

• Maintain the general ledger, post routine and month-end journal entries, and maintain fixed asset records.
• Perform monthly bank statement reconciliations.
• Record weekly film settlement expenses, film costs, and ticketing system revenue reports into the accounting database.
• Calculate, prepare, and submit monthly sales tax returns (State of Michigan) and file annual returns.

Financial Reporting, Audit & Compliance Support

• Assist with month-end closing, preparing monthly budget variance reports and financial statements for finance leadership review.
• Assist in compiling data for annual operating budget preparation and financial forecasting.
• Support annual financial audits and Form 990 tax filings by compiling schedules, documentation, and acting as an operational liaison to external auditors.
• Gather and compile financial documentation for grant applications, grant reimbursement requests, compliance filings, and organizational surveys.
• Help monitor and uphold internal financial control policies and procedures.

Administrative & Operational Coordination

• Maintain administrative calendars related to financial deadlines, reporting schedules, and compliance tasks.
• Assist leadership with board/committee meeting preparation and financial packet assembly.
• Attend regular staff meetings.

Work Environment The work is primarily indoors within a theater building(s) and may have some exposure to fumes, odor, dust, variant temperatures, etc. The noise level in the work environment is usually moderate to loud.

Physical Demands While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. This role requires reaching, standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing stairs. This role requires sitting at a desk for extended periods of time. Extended computer use is required.

Travel Limited local travel is required to make deposits and post mail.

Required Education and Experience

• Education & Experience: Bachelors degree in accounting or finance (or equivalent combination of education and experience). 3–5 years of progressive experience in bookkeeping, payroll, and accounts payable/receivable operations.
• Technical Proficiency: Strong proficiency with financial management/bookkeeping software (e.g., QuickBooks), Microsoft Office Suite (advanced Excel skills), and payroll processing systems.
• Accounting Principles: Solid understanding of accounting standards, general ledger mechanics, bank reconciliations, and internal controls.
• Core Skills: Exceptional attention to detail, accuracy, strong problem-solving abilities, organizational skills, and the capability to manage multiple priorities independently within a fast-paced environment.

Preferred Education and Experience

• Experience working within a nonprofit, arts, cultural, or event-based organization.
• Knowledge of nonprofit fund accounting principles and regulatory compliance.
• Familiarity with ticketing/point-of-sale systems, grant financial tracking, or union payroll structures (e.g., IATSE).

Core Competencies

• Financial Accuracy & Integrity
• Confidentiality & Professional Ethics
• Attention to Detail & Organization
• Problem Solving & Analytical Thinking
• Collaboration & Team Communication

Job Details:

• This is a full-time, hourly, non-exempt position.
• The pay range is $26.44 to $30.77 per hour.
• Benefits Include: Medical, Dental and Vision Insurance, Company Paid Life/AD&D and Long-Term Disability Insurance, 401(k) Retirement Plan with Company Match, Paid Time-Off Package, Employee Assistance Program, Parking Reimbursement Program, Free Movie Admission and Concessions Discount.