Office Administrator – Contract-to-Permanent

Location: Blenheim, Ontario (On-site)

Employment Type: Contract-to-Hire, with strong potential for full-time permanent placement

Compensation: $22–$25/hour, commensurate with experience

Schedule: Monday–Friday, regular business hours

About the Opportunity

Join a well-established industrial manufacturer as the welcoming face and organizational backbone of our office. This is a hands-on, varied role ideal for someone who enjoys wearing multiple hats — balancing front-of-house responsibilities with bookkeeping, document management, and operational support. The position begins on a contract basis with a clear pathway to permanent employment for the right candidate.

As our systems evolve with an upcoming SAP implementation, this role will expand to include broader inventory and production documentation responsibilities, offering meaningful opportunities to grow alongside the business.

Core Responsibilities:

Reception & Office Administration

• Welcome visitors and direct them to the appropriate office or personnel
• Answer incoming phone calls and respond to emails in a timely, professional manner
• Collect, sort, and distribute incoming mail
• Prepare correspondence, documents, and reports as needed
• Maintain general office files, including vendor records
• Purchase office supplies, equipment, and furniture
• Oversee the upkeep of office facilities and equipment
• Perform other related duties as assigned

Bookkeeping & Accounts Support

• Process invoicing and monitor accounts receivable
• Support collections activities and follow-ups
• Match paperwork and ensure documentation accuracy

Growth Opportunities (Post-SAP Implementation) - Once the new SAP system goes live, the role will expand to include:

• Closing out work orders and adding inventory into Visual
• Scanning daily heat treat and grinding station production records
• Converting paper production records to digital spreadsheets
• Assisting with inventory cycle counts
• Site documentation and three-way match processes, including:
• Uploading and organizing open and closed purchase orders
• Matching invoices with corresponding POs
• Uploading and documenting packing slips alongside related paperwork

What We're Looking For

• Prior experience in an office administration, reception, or bookkeeping role
• Strong organizational skills with sharp attention to detail
• Comfort handling multiple priorities in a busy office environment
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• A professional, friendly demeanor when greeting visitors and handling calls
• Experience with ERP systems (SAP, Visual, or similar) is an asset
• Familiarity with AP/AR processes and three-way match procedures is a strong asset
• Ability to work independently and as part of a small, collaborative team

Why Apply

• Contract-to-permanent pathway with a stable, growing manufacturer
• Exposure to ERP implementation and digital transformation initiatives
• Varied, engaging work, no two days look the same
• Opportunity to expand your skill set as the role evolves