Sr. Sales Coordinator

Mississauga, ON | On-site

$80,000 to $85,000

This is a newly created role

We are seeking a Sales Coordinator to support the end-to-end sales and delivery process for custom-built commercial fleet vehicles. This role plays a critical part in responding to bids and RFPs, supporting pre-sales activities, and managing the administrative and coordination work once contracts are awarded. This is a highly collaborative, detail-driven role that sits at the intersection of sales, operations, manufacturing partners, and customers.

Key Responsibilities:

• Respond to bids, tenders, RFIs, and RFPs for commercial and municipal vehicle contracts

• Support the pre-sales process by reviewing specifications, confirming product suitability, and coordinating internal input during the bid stage

• Manage administrative activities once a contract is awarded, including purchase orders, documentation, and internal handoffs

• Coordinate custom vehicle builds based on contract specifications and customer business needs, including accessibility and wheelchair configurations

• Act as the central point of coordination between sales, customers, and vehicle builders throughout the build-to-delivery process

• Support changes or updates to build specifications after purchase orders are received, ensuring alignment with contracts

• Track timelines, approvals, and deliverables to ensure vehicles are delivered according to contract terms

• Maintain accurate records related to bids, contracts, orders, and customer communications

• Participate in occasional travel to vehicle builders in the USA

• Support virtual customer meetings as needed alongside the sales team

• Assist with a small volume of RFIs or ad-hoc bid-related requests as they arise

Travel

• Approximately 5 to 10 percent travel

• Travel is expected during the first three months for onboarding and to learn the manufacturing and build process

• Ongoing travel may support stronger collaboration with vehicle builders and internal teams

What We’re Looking For:

• 3 to 7+ years of experience in sales coordination, inside sales, bid support, or contract administration role

• Demonstrated experience responding to RFPs, tenders, or government procurement processes

• Experience supporting custom or made-to-order products, ideally in fleet, commercial vehicles, transportation, or heavy equipment

• Strong attention to detail with the ability to manage multiple projects simultaneously

• Comfortable working within structured procurement and compliance frameworks