Job Responsibilities
The Senior Payroll Tax Accountant is responsible for ensuring the accurate and timely processing of payroll tax filings, compliance with federal, state, and local tax regulations, and the resolution of complex tax issues. This role will play a critical part in managing the company's payroll tax functions, including reviewing and reconciling tax data, preparing tax returns, and supporting audits. The ideal candidate will have a strong understanding of payroll tax laws, experience with payroll systems, and the ability to work independently in a fast-paced environment.
Specific Job Expectations include
· Ensure compliance with federal, state, and local payroll tax regulations, including the preparation and filing of all required tax returns and reports.
· Prepare and review payroll tax returns, including quarterly and annual filings such as Forms 941, 940, W-2, state unemployment insurance (SUI) returns, and withholding agencies.
· Prepare and transmit tax deposits to State Unemployment (SUTA), State and Local withholding agencies
· Assist in the preparation for and response to internal and external payroll tax audits, including gathering documentation and responding to inquiries.
· Investigate and resolve complex client payroll tax discrepancies and issues; liaise with tax authorities as necessary.
· Open tax accounts with State and Local agencies as needed
· Obtain SUTA rates from States and maintain in payroll system, make updates to MasterTax, and inform the Pricing Department of SUTA rate changes
· Assist with CPEO required client forms and answering client’s questions regarding CPEO forms
· Prepare daily tax closeouts, when needed as a backup
· Monitor legislative and regulatory tax law developments, communicate the effect of these developments to management
· Stay up to date with changes in payroll tax laws and regulations; conduct research and analysis to assess the impact on the company's payroll processes.
· Identify opportunities to improve payroll tax processes and systems; develop and implement best practices to increase efficiency and accuracy.
· Complete with excellence all other duties as assigned
Questco Expectations
· Maintains a professional and respectful approach with clients and teammates
· Accuracy of work and punctual per any assigned schedule
· Timely completion of all administrative duties for timesheets, as applicable
· Partners with all internal departments to help improve client retention
· Fosters an inclusive environment and collaborative approach with teammates
· Always act with integrity, abide by our Code of Ethics and employee handbook
Required Qualifications
· Minimum of 5 years of experience in payroll tax accounting, with a strong understanding of multi-state payroll tax regulations.
· Bachelor’s degree in accounting, finance, or a related field or equivalent combination of experience and education
· Prior experience with filing taxes using MasterTax is desirable
· PEO experience preferred
Required Skills
· In-depth knowledge of federal, state, and local payroll tax laws and regulations
· Proficiency in payroll systems and tax software
· Proficiency in Microsoft Office Suite, particularly Excel
· Strong interpersonal communication skills and ability to handle sensitive client situations gracefully
· Professional verbal and written communication skills
· Ability to manage multiple priorities and meet tight deadlines
· Must be able to maintain the highest level of confidentiality with the ability to handle sensitive material concerning the organization and its clients
Working Conditions
· Remote work
· Minimal travel required, primarily for training
· Must be able to work flexible schedules when needed to support business needs, typically during quarter-end and year-end
· Frequent viewing of computer terminal with wrist/finger movement to operate a computer keyboard and mouse
· Requires sitting or standing for long periods of time
· Fluency in English – speak, read and write
