Job Title
Chief Happiness Officer
Job Type
- Full-time
- Direct Hire
- Applicants must be legally authorized to work in the US. Visa sponsorship is not available.
Compensation
Benefits
- Retirement plan available.
- Paid Vacation will be available in 2025.
- Medical Benefits will be available in 2025.
Work Location
- On Site
- Carmel Valley, Monterey, CA
Company Description
Evinex is a staffing firm focused on connecting the right people with the right businesses. This is a Direct Hire position for one of our prestigious clients in the Technology Industry. Located in Carmel Valley, California, our client is a small, privately owned company in their third year of business, offering innovative digital solutions tailored to individual and business needs.
Job Summary
The Chief Happiness Officer provides administrative and clerical support to ensure the smooth operation of the office/shop. This role includes managing daily office tasks, assisting with communications, organizing meetings, and supporting various departments with administrative duties. In addition to being administrative and executive support, you'll be the hype-person and Chief Problem Solver in the office. As the right hand to the CEO, you'll play an integral role in the business's success.
We’re looking for a highly independent, self-starting individual who is excited to learn and grow within the role. The ideal candidate has administrative assistant, executive assistant, and office manager experience. You'll be responsible for keeping everyone rowing in the right direction. If you love to help, live for conquering to-do lists, love to organize, and hate being bored -- we want to talk to you!
Why Join
Join a dynamic and innovative company that is at the forefront of the digital age. This role offers the opportunity to grow and develop your skills in a supportive environment. Be part of a team that values creativity and collaboration, and is committed to staying ahead of the curve.
Responsibilities and Duties
- Answer and direct phone calls, emails, and other correspondence.
- Assist in scheduling meetings, appointments, and travel arrangements for staff.
- Prepare and distribute memos, letters, presentations, and reports.
- Maintain filing systems, both electronic and physical, ensuring that all records are organized and accessible.
- Handle data entry tasks, keeping databases and spreadsheets updated.
- Order and maintain office supplies, ensuring stock levels are adequate.
- Coordinate with external vendors for office supplies, repairs, and services.
- Help maintain a clean, organized office environment.
- Assist in organizing meetings, including booking venues, sending out invites, and preparing materials.
- Provide support during company events, such as taking meeting minutes and setting up conference rooms.
- Serve as a point of contact for vendors and customers, providing information and assistance as needed.
- Assist with drafting and proofreading documents and communications.
- The job may involve some travel in running errands, dropping off and picking up supplies, etc.
Knowledge / Skills / Abilities Required
- Excellent organizational and time management skills
- Strong communication and interpersonal skills
- Ability to handle multiple tasks and prioritize effectively
- Proficiency in Microsoft Office Suite
- Attention to detail and problem-solving skills
- Ability to work independently and as part of a team
- A proactive, can-do attitude with a willingness to help where needed
Education / Professional Experience
- 5+ years of experience in an administrative or executive support role required.
- High school diploma or equivalent.
- Additional education or certification in office administration is a plus.
Licenses / Certifications
- None required, but relevant certifications are a plus
- Additional education or certification in office administration is a plus.
- Valid Driver's License Required.
Additional Information
- Applicants must be legally authorized to work in the US. Visa sponsorship is not available.
