Job Title

Executive Assistant

Job Type

• Full-time
• Direct Hire
• Applicants must be legally authorized to work in the US. Visa sponsorship is not available.

Compensation

• $52,000 - $72,800 / per year

Benefits

• Earned PTO
• Retirement package

Work Location

• On Site
• Carmel Valley, CA

Company Description

Evinex is a staffing firm focused on connecting the right people with the right businesses. This is a Direct Hire position for one of our prestigious clients in the technology solutions industry, specializing in smart home automation, security systems, AV installations, and commercial networking.

Job Summary

The Scheduling & Office Manager will oversee scheduling operations and office administration, ensuring smooth day-to-day operations by managing schedules, coordinating administrative tasks, and maintaining an efficient work environment. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Why Join

Join a fast-growing company in the technology solutions industry, offering innovative technology solutions and a collaborative team environment. Benefit from competitive compensation, professional development, and career growth opportunities.

Responsibilities and Duties

• Oversee and optimize daily schedules for installation and service teams.
• Coordinate with field technicians, project managers, and sales representatives to align schedules with project requirements.
• Serve as the primary point of contact for scheduling updates and rescheduling needs.
• Track project timelines and job completion rates to address scheduling conflicts proactively.
• Utilize scheduling software and CRM systems to maintain accurate records.
• Manage office functions, including correspondence, filing, and document organization.
• Order and maintain office supplies and inventory for field operations.
• Assist with onboarding new employees and coordinating training schedules.
• Ensure the office environment is well-maintained and organized.
• Coordinate team meetings, company events, and training sessions.

Knowledge / Skills / Abilities Required

• Strong organizational and multitasking skills.
• Excellent communication and customer service skills.
• Proficiency in scheduling and CRM software (e.g., ServiceTitan, Jobber, Salesforce).
• Strong problem-solving skills with an analytical mindset.
• Ability to maintain confidentiality and professionalism.

Education / Professional Experience

• 3-5+ years of proven experience in scheduling, office management, or administrative roles.
• Experience in the technology, home automation, security, or AV industry is preferred.

Additional Information

• Applicants must be legally authorized to work in the US. Visa sponsorship is not available.