Site Accountant

Reporting to the Chief Financial Officer and working closely with site management, the Site Accountant will be responsible for day-to-day site accounting, accounts payable, purchase order administration, payroll preparation, cost tracking, and various site administrative responsibilities.

This role is well suited to an accounting professional who enjoys working closely with operations, can operate independently, and is comfortable working in a project or field environment.

Key Responsibilities

Accounting and Financial Support

·      Manage and coordinate the site accounts payable process, including invoice review, coding, supporting documentation, and approval follow-up.

·      Review vendor invoices against purchase orders, contracts, and evidence of receipt of goods or services.

·      Prepare accounts payable information for payment processing and coordinate with the corporate finance team.

·      Prepare payroll and benefits information for site employees and contractors, including review of hours, timesheets, payroll changes, and other required information.

·      Assist with month-end close activities, including preparation of accruals, reconciliations, prepaid schedules, and other supporting schedules.

·      Assist with bank, credit card, employee expense, and other account reconciliations as required.

·      Maintain appropriate accounting records and supporting documentation in accordance with Company policies and procedures.

·      Assist with fixed asset and equipment tracking.

·      Support external audit, tax, and financial reporting requests relating to site activities.

·      Assist the CFO with other accounting and financial reporting matters as required.

Project Cost and Budget Reporting

·      Track site expenditures by project, workstream, vendor, and cost category.

·      Prepare regular budget-to-actual and project cost reports for site and corporate management.

·      Assist with preparation and maintenance of site forecasts and budgets.

·      Monitor outstanding commitments, purchase orders, and expected future expenditures.

·      Identify unusual expenditures, coding issues, or potential budget variances and work with site personnel to resolve them.

·      Support management in understanding project costs and financial information.

Purchase Orders and Procurement Administration

·      Oversee the site purchase order process and ensure purchase orders are appropriately initiated, approved, documented, and maintained.

·      Assist site personnel with preparation and administration of purchase orders.

·      Monitor open purchase orders, outstanding commitments, change orders, and PO balances.

·      Review invoices for consistency with approved purchase orders and investigate discrepancies.

·      Coordinate vendor setup and maintenance of vendor documentation.

·      Assist with maintaining procurement records, contracts, quotes, and supporting approvals.

·      Help ensure compliance with Company procurement and spending authorization policies.

Site Administration

·      Act as the primary day-to-day finance and administrative contact for site personnel.

·      Assist with general site administrative activities as required.

·      Support preparation, tracking, and maintenance of safety-related reporting and administrative records.

·      Assist with maintenance of employee, contractor, training, and site compliance documentation.

·      Coordinate administrative information required by corporate management, consultants, insurers, regulators, and other stakeholders.

·      Maintain organized electronic and physical records for site accounting and administrative activities.

·      Support site management with other administrative and operational requirements as needed.

Qualifications

·      Diploma or bachelor’s degree in accounting, finance, business administration, or a related discipline.

·      Approximately 2–7 years of relevant accounting experience.

·      Experience in mining, exploration, construction, engineering, manufacturing, or another project-based environment is strongly preferred.

·      Experience with accounts payable, payroll preparation, purchase orders, reconciliations, and month-end accounting.

·      Strong Microsoft Excel skills and ADP.

·      Strong organizational skills and attention to detail.

·      Ability to work independently with limited day-to-day supervision.

·      CPA designation or progress toward a CPA designation is considered an asset but is not required.