PRINCIPAL ACCOUNTABILITY OF THE ROLE

The Human Resources Specialist reports to the Human Resources Manager, and the primary role will be responsible for supporting the HR Team in performing administrative and HR functions within the Human Resources Department.

SPECIFIC DUTIES & RESPONSIBILITIES

Safety Requirements

▪ Display a clear commitment to safety and health and seek to eliminate or control the risks of injury and/or damage to equipment.

▪ Operate in accordance with and comply with the Company’s Safety and Health Policy, and with all site policies, procedures and regulatory requirements.

▪ Proactive involvement with continuous OHS improvement processes.

▪ Active participation in all communication and awareness systems.

Environmental Requirements

▪ Display a clear commitment to responsible environmental management.

▪ Operate in accordance with the Company’s Environmental Policy, and comply with other site environmental policies, procedures and regulatory requirements.

▪ Manage all activities in a manner that prevents pollution and minimizes damage to the natural environment.

▪ Minimize waste generation through reduced consumption and increased re-use and recycling.

Stakeholder Requirements

▪ To foster friendly and professional working relationships with all external Stakeholders/contacts. This includes landholders, members of the local community, contractors and visitors.

▪ Operate in accordance with Company’s Stakeholder Policy.

Specific Departmental Requirements

▪ Assists with guiding employees through various human resource processes, such as Onboarding, Benefit Enrollment, leave, FMLA, answering any questions they may have regarding terms and conditions of employment, Company policies, HR practices and procedures.

▪ May serve as a liaison between employees and insurance provider and worker’s compensation administrator.

▪ Responsible for ensuring all HR forms are current within Doc Control.

▪ Responsible for ensuring all Position Descriptions (PDs) are current and each position within the company has a competed PD.

▪ Assists HR Manager and other HR team members in roll-out of initiatives, projects and assignments, e.g. facilitation and coordination of yearly benefit open enrolment process, supplying HR data for audit requests.

▪ Assists with monthly, quarterly and annual reporting, including position budgeting, remuneration and market trend analysis.

▪ Gathers and compiles employee data for reports. Sends required and requested information to applicable parties.

▪ Assists with requirements related to new employees’ visas, responds to legal requests and maintains related files.

▪ Communicates and/or elevates any issues or areas of concern to the HR Manager.

▪ Makes recommendations to HR Manager in areas of expertise.

▪ Attends and participates in HR team meetings when scheduled.

▪ Assists in specialized tasks related to benefits administration, recruitment, HRIS, compensation, FLSA, FMLA, and employee relations.

▪ Performs personnel data entry.

▪ Responsible for ensuring that all Personnel and Confidential documents are filed in a timely manner and in compliance with Company, State and Federal policy and practice.

▪ Assists in employee exit interviews.

▪ Conducts audits of payroll, benefits and personnel data by using audit reports and identified tools.

▪ Coordinates training sessions and presentations. Tracks trainings conducted.

▪ Responsible for processing benefit vendors invoices.

▪ Responsible for monthly Accounting Accrual report

▪ Other duties as assigned.

Equal Employment Opportunity

KEY ROLE QUALIFICATIONS & EXPERIENCE REQUIRED

Qualifications Required

▪ High school diploma or GED.

▪ 12-18 months relevant experience performing administrative assistant or HR Technician functions.

▪ Demonstrated competence with office processes, systems, equipment and software.

▪ Broad knowledge of Human Resources as well as general administrative responsibilities.

▪ Advanced computer literacy; proficiency in Microsoft Office, including Outlook, Word and Excel.

▪ Excellent interpersonal, written and verbal communication skills.

▪ Attention to detail with exceptional organizational and time management skills to manage and prioritize multiple tasks.

▪ Demonstrated ability to handle highly sensitive and confidential matters effectively and discreetly.

▪ Must display initiative, be able to work independently and learn what is needed to perform required tasks.

▪ Ability to get along with others as a team player, have an excellent work ethic and attendance record.

▪ Current Driver’s License.

▪ Be able to pass a background check and post-offer physical.

Desired Experience & Competencies

▪ Experience in the mining industry preferred.

▪ Experience with Pronto and ADP or comparable HRIS databases.

▪ Flexibility to adapt to improved procedures and practices.

▪ Awareness of the Mine Safety and Health Administration (MSHA) Act & Regulations.