Office Manager

Nevada

Successful candidate must work full-time in Reno-based office.

Seeking a full-time Office Manager who will use strong organizational and problem-solving skills to assist with daily operations, lead interdepartmental initiatives and coordinate the work of the team.

Job Description:

• Maintains office services by organizing office operations and procedures, correspondence, designing filing systems, ordering office supplies, tracking contracts and assigning and monitoring clerical functions.
• Manage all building activities such as organizing any repairs, coordinating with all outside contractors and ensuring the building is always in safe condition. 
• Serve as the point of contact for incoming phone calls and visitors, directing visitors and callers to the appropriate staff contact.
• Serve as the Board of Directors liaison and manager to ensure timely communication, schedule Executive and General Board meetings; work with the team to create the Board meeting agendas, Board books, and ensure accurate completion of minutes.
• Consolidate and review monthly reports.
• Coordinates committee meetings, including event logistics across Nevada, working with committee leads to ensure adequate timing and accommodation.
• Oversee all accounts including review of monthly general ledger, audits, monthly financial statements, and act as authorized signer on checking and investments accounts. Ensure purchasing card reconciliations are complete and accurate and bills are paid timely and accurately.  Monitor cash balances daily. 
• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
• Assist with planning and support of annual convention including sponsorships, safety award coordination and other elements as needed
• Be a strong advocate for the Association’s mission and strategic priorities.
• Assist team members to ensure successful events, meetings, reports, membership engagement, etc.

Schedule:

• Forty hours per week in office
• Travel required is up to approximately 20% for both out of town travel and local evening events. Notice will be provided.

Office Manager Qualifications / Skills:

• Supply management and office administration
• Communication- verbal and written
• Tracking budget expenses
•  Managing processes and developing standardized procedures
•  Promoting process improvement
• Ability to independently handle multiple assignments while prioritizing workflow and remaining organized. 
• Ability to work collaboratively throughout the organization, including with staff and board members
• Ability to plan ahead and organize tasks accordingly to meet deadlines
• Represent the Association as needed at events for both external and internal stakeholders.

Education, Experience, and Licensing Requirements:

• High school diploma, GED, or equivalent
• Two to three years’ experience in an office setting manager
• Proficient with Microsoft Office and ability to learn membership software