ABOUT LD CELLULAR

LDCellular Ltd. is a rapidly expanding Canadian refurbished electronics company specializing in the acquisition, renewal, and resale of smartphones, tablets, and related accessories. Based in Kelowna, BC, the company sources used devices directly from major Canadian carriers and refurbishes them in‑house using advanced diagnostic systems, strict quality‑control processes, and skilled technical staff. LDCellular operates across multiple sales channels, including Amazon FBA (U.S. and Canada), a Kelowna retail storefront, and B2B wholesale partnerships, positioning the company as a high‑volume, data‑driven leader in the Canadian refurbished electronics sector. Its commitment to operational precision, inventory transparency, and consistent product quality has fueled rapid growth and strengthened its reputation with customers, suppliers, and financial partners.

ABOUT THE ADMINISTRATIVE ASSISTANT

LDCellular is seeking a highly organized, proactive Administrative Assistant to support the Owner across both business and limited personal priorities. This is a trusted role designed to protect the Owner’s time, bring structure to a fast moving environment, and ensure important tasks, follow ups, and commitments do not fall through the cracks. In addition to business support, this role may include coordination of routine personal needs and day to day logistics where doing so meaningfully frees up the Owner’s time and focus. This support is handled professionally, discreetly, and in service of overall effectiveness.

The Administrative Assistant works closely with the Owner and senior leadership to keep day to day operations organized, responsive, and moving forward in a fast paced, evolving environment. This role requires someone who is highly organized, adaptable, and comfortable shifting between priorities as needs change. Sound judgment, strong follow through, and a willingness to step in wherever support is needed are essential to success in this role.

As LDCellular continues to grow, the scope of this role will naturally evolve. The Administrative Assistant will have the opportunity to take on additional responsibility, support new initiatives, and help improve how work gets done across the business. The right candidate will be dependable, proactive, and comfortable wearing many hats, taking ownership of their work, and contributing in practical ways to a growing organization where no two days look the same.

KEY RESPONSIBILITIES

Executive and Leadership Support

• Act as a gatekeeper for the Owner’s time by filtering emails, messages, and requests, ensuring priorities are identified and addressed
• Manage the Owner’s calendar, reminders, and follow ups to ensure commitments and deadlines are not missed
• Track tasks, action items, and recurring obligations, bringing structure to competing priorities
• Prepare agendas, briefing notes, and follow up summaries for meetings and check ins
• Support leaders with task tracking and follow up on action items
• Coordinate travel, appointments, and logistics as required

Business Administration and Operations Support

• Monitor and manage shared inboxes, including Amazon related communications, customer inquiries, and platform notifications
• Track incoming and outgoing shipments, confirmations, and delivery schedules in coordination with the warehouse team
• Collect, organize, and route invoices, payment requests, and financial documentation to the appropriate internal or external parties
• Support payment processing activities such as wires, EFTs, and supplier payments, including follow up on issues with banks or vendors
• Assist with onboarding new staff, including payroll setup, work permit coordination, and document collection
• Maintain incoming and outgoing logs and records required for audits, compliance, and internal reporting

Communication and Coordination

• Draft and edit internal communications, emails, and basic reports
• Assist with preparing presentations and materials for leadership or external partners
• Maintain organized systems for digital and physical records
• Coordinate meetings, training sessions, and internal events
• Help ensure information flows smoothly between external parties, leadership, and support teams

Vendor and Office Coordination

• Liaise with vendors and service providers to obtain quotes, compare pricing, and coordinate services
• Support procurement of office supplies, equipment, and operational needs
• Assist with general office coordination including scheduling, internal meetings, and basic workplace needs
• Act as a central point of coordination for administrative tasks that would otherwise fall between roles

Personal and Ad Hoc Support

• Provide high level personal and ad hoc support to the Owner that helps reduce day to day interruptions and administrative burden, handled professionally and discreetly
• Assist with time sensitive errands, scheduling, and coordination as required
• Support special projects, research, and one off requests that free up the Owner’s capacity to focus on growth and strategy

General Support

• Assist with special projects as needed, including research, data gathering, and coordination
• Support process improvement initiatives by identifying opportunities to streamline administrative tasks
• Handle sensitive and confidential information with professionalism and discretion

SKILLS AND QUALIFICATIONS

• Experience in an administrative assistant, executive assistant, office coordinator, or similar support role, ideally supporting senior leaders or business owners
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and competing requests in a fast paced environment
• Proven ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment
• Clear and professional written and verbal communication skills, with confidence interacting with leadership, internal teams, and external partners
• Strong attention to detail and follow through, ensuring tasks are completed accurately and on time
• Comfortable preparing documents, correspondence, basic reports, and presentation materials
• Proficient with common office tools such as Microsoft Office or Google Workspace, with the ability to learn new systems quickly
• Self directed and proactive, with the ability to anticipate needs and operate without constant supervision
• Calm, reliable, and adaptable, with a practical approach to problem solving
• Strong interpersonal skills and a service oriented mindset, focused on supporting others and keeping things running smoothly

This role is well suited for someone who enjoys being at the centre of the business and takes pride in keeping things organized, moving, and on track. You will work closely with the Owner, gain insight into how a growing organization operates, and play a meaningful role in supporting day to day execution and decision making.

If you are dependable, detail focused, and enjoy bringing structure to busy environments, this role offers the opportunity to build trusted relationships, contribute in practical ways, and grow alongside the organization.  If you’re interested in learning more about this opportunity, please submit your resume to aj.beaudry@mnp.ca

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