ABOUT THE COMPANY

HAP Transportation Group connects ports, rail terminals, and highways across Western Canada and the USA. From drayage and transloading to warehousing and over-the-road trucking, we deliver seamless logistics backed by a modern fleet and experienced team. Our group of companies works together to provide safe, efficient, and reliable service at every step of the supply chain.

ABOUT THE ROLE 

We are seeking a highly organized and detail-oriented Accounts Payable Coordinator with experience in the trucking and logistics industry. The ideal candidate will have strong hands-on experience with QuickBooks Desktop, be comfortable working independently, and take full ownership of the AP function. This role requires an assertive professional who can manage vendor relationships, meet strict deadlines, and maintain a high level of accuracy in a fast-paced environment.

KEY RESPONSIBILITIES

• Process vendor invoices accurately and in a timely manner
• Match invoices with supporting documents (POs, approvals, statements)
• Manage full-cycle accounts payable, including coding, entry, and posting in QuickBooks Desktop
• Independently run check runs and electronic payments as per schedule
• Prepare, distribute, and file T4As for contractors
• Perform vendor statement reconciliations and resolve discrepancies
• Respond promptly and professionally to vendor inquiries and payment status requests
• Maintain strong relationships with vendors and internal stakeholders
• Ensure AP deadlines are met consistently, including month-end close
• Maintain organized AP records and supporting documentation
• Assist with audits and internal reviews related to accounts payable
• Work closely with operations, finance, and management teams
• Documenting procedures and regularly updating the Standard Operating Procedure documents

Systems & Automation

• Work with AP automation tools or invoice capture systems that integrate with accounting software
• Import and reconcile AP data into QuickBooks Desktop
• Recommend improvements to AP processes and automation where possible
• Comfortable learning and adopting new technologies and systems

SKILLS AND QUALIFICATIONS

• Proven experience in an Accounts Payable or similar role
• Experience with QuickBooks Desktop (preferred)
• Experience in the trucking and logistics industry (highly desirable)
• Strong understanding of AP processes, controls, and best practices
• Experience handling high-volume vendor invoices
• High attention to detail with exceptional accuracy
• Assertive, accountable, and comfortable taking responsibility
• Strong time-management skills and ability to meet tight deadlines
• Excellent verbal and written communication skills
• Ability to work effectively with multiple, diverse stakeholders
• Tech-savvy and comfortable using new systems and tools
• Strong problem-solving and reconciliation skills

Preferred Qualifications

• Experience with AP automation tools or workflow systems
• Experience in multi-entity or multi-company environments
• Familiarity with trucking-related vendors (fuel, maintenance, tolls, leasing, insurance)

Please note that this is a 100% on-site role. During month-end and year-end audits, working hours may occasionally exceed the standard 40 hours per week.

Please submit your application through MNP’s official process and avoid making speculative approaches to HAP Transportation or its staff members, as such approaches will not support your application.