Title: Project Assistant

Location: Milwaukee, WI or United States

Type: Hybrid (3 days onsite per week) or Remote - United States

Duration: ASAP - July 2025 

Perks: Competitive Rates, Benefits, free daily lunch when onsite

Overview:

We are seeking a dedicated and detail-oriented Project Assistant to join our Fortune 500 client's Field Talent team. In this role, you will play a critical part in delivering exceptional experiences for our Field Talent and Events partners. This position requires a proactive individual with strong project management, event planning, data management, communication, and administrative skills.

Key Responsibilities:

Project Management & Collaboration:

• Manage day-to-day project status, deadlines, and identify risks or challenges.
• Update status sheets to track project milestones and deadlines effectively.
• Collaborate with home office and field business partners to design an engaging program experience.
• Partner with the program manager to lead project status meetings with business partners, vendors, and consultants.

Creative & Event Coordination:

• Oversee the creative asset process in collaboration with the program manager.
• Plan and execute conference expos, ensuring all details are covered.
• Write and implement a comprehensive communications plan.
• Design and develop event materials, such as flyers, PowerPoint presentations, tracking tools, and Microsoft Forms.

Communication & Administration:

• Manage the program mailbox by responding to emails promptly and professionally.
• Build and maintain strong relationships with internal and external partners.
• Support program communications, including intranet site content, emails, mailers, and other materials.
• Maintain critical documents such as contact lists, process templates, and shared calendars.

Metrics & Reporting:

• Continuously manage metrics collection and provide periodic reporting as needed.

Additional Support:

• Provide project assistance and operational support for the Field Talent team as required.

Qualifications:

• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Experience in project management, event planning, or a related field is highly preferred.
• Attention to detail and the ability to work collaboratively in a fast-paced environment.

Why Join Us?

This is an exciting opportunity to contribute to impactful programs and work with a Fortune 500 company. If you thrive in dynamic environments and have a passion for creating seamless experiences, we want to hear from you!