Help Families Protect What Matters Most—Join Our Law Firm as a Legal Virtual Assistant

Fully Remote l Starting at $7/hour, Full Time Job

If you love staying organized, solving problems, and making clients feel genuinely cared for, this opportunity is for you. Join a boutique law firm where no two days are the same, your contributions are valued, and your work directly helps families and business owners protect what matters most.

LEGAL VIRTUAL ASSISTANT

Core responsibilities

Client Coordination & Communication

• Serve as the main point of contact for clients across estate planning, real estate, mediation, and business matters.
• Conduct 15-minute discovery/intake calls and manage scheduling for client meetings, signings, and mediations.
• Guide clients through pre-meeting preparation (forms, portals, document uploads, and next steps).
• Communicate clearly and professionally via phone, email, and Slack, maintaining a warm, reassuring tone.
• Track progress in Lawmatics and Google Workspace, ensuring deadlines, notes, and follow-ups are current.
• Coordinate virtual or in-person signing logistics (notary, witnesses, delivery of executed documents).
• Support ongoing client communication and check-ins between meetings.

Process Development & Workflow Management

• Collaborate with the attorney to build, refine, and document firm workflows for all practice areas.
• Create internal checklists, templates, and automation within Lawmatics.
• Identify opportunities to improve efficiency, reduce redundancy, and enhance client experience.
• Learn independently from written or video resources before seeking clarification, showing initiative and curiosity.
• Help organize and maintain the firm’s operations and procedures manual.

Marketing & Outreach Support

• Assist with social media posting and engagement on platforms like Facebook, Instagram, and YouTube.
• Help prepare and send the firm’s weekly e-newsletter, including light editing, scheduling, and contact management.
• Maintain referral partner and contact lists in Lawmatics.
• Support the planning of community events (e.g., “Wine & Wills,” presentations, and expos).
• Track basic marketing metrics (registrations, event attendance, new client leads).
• Managing AI-generated social media content.
• Overseeing website management, SEO, and lead magnet updates.
• Executing "back from the dead" client outreach call campaigns.
• Assisting with the technical setup and promotion of webinars.

Key Skills & Qualities

• Strong written and verbal communication skills—clear, confident, and client-friendly.
• Highly organized with meticulous attention to detail.
• Tech-savvy and comfortable using Lawmatics, Google Drive, Docs, and Sheets.
• Independent learner: capable of finding and applying information from provided resources.
• Process-oriented: enjoys improving systems and building structure.
• Professional and compassionate demeanor, especially when working with families or sensitive matters.
• Reliable, self-motivated, and adaptable in a small firm environment.

Preferred Experience

• 2+ years of experience supporting a law firm
• Background in real estate, estate planning, or mediation/family law preferred.
• Experience coordinating files, clients, or project workflows.
• Experience in Lawmatics is preferred but not required
• Comfort with social media platforms and light marketing tasks.

Compensation & Growth

• Starting Rate: $7 per hour, could be higher depending on experience
• Work Arrangement: Fully Remote

Ideal Candidate Snapshot

You are dependable, thoughtful, and self-starting. You thrive on helping others, organizing information, and turning ideas into systems. You’re the kind of person who learns fast, documents what you learn, and then makes it better.

You’re someone who:

• Enjoys a mix of client interaction and behind-the-scenes organization.
• Finds satisfaction in creating checklists, workflows, and structure.
• Loves learning and improving—whether through videos, guides, or hands-on practice.
• Understands that how clients feel matters as much as what gets done.
• Wants to grow with a mission-driven firm that values authenticity, purpose, and human connection.



This is more than a remote legal support role—it's an opportunity to grow alongside a firm that values innovation, collaboration, and exceptional client service. If you're ready to take ownership of your work and contribute to a purpose-driven team, we encourage you to apply.