PHI Virtual Legal Assistant
Fully Remote | Supporting a Law Firm Based in Ithaca, New York
Schedule: Monday–Friday, 9:00 AM–5:00 PM EST
Compensation: Starting at $8.00/hour (higher depending on experience)
About the Role
We are seeking a proactive, detail-oriented, and highly reliable Virtual Legal Assistant to support our growing law firm. This role is ideal for someone who thrives in a fast-paced environment, communicates clearly and professionally, and takes ownership of their work without letting details slip through the cracks.
This position offers the opportunity to grow into a broader legal assistant role with increasing responsibility, supporting both legal operations and executive-level administrative functions. The ideal candidate is resourceful, tech-savvy, highly organized, and capable of learning and managing systems independently.
We are looking for someone who embodies integrity, values client relationships, and is committed to helping the team succeed.
Responsibilities
- Assist attorneys and staff with administrative and legal support tasks
- Manage calendars, scheduling, and appointment coordination
- Provide executive assistant support to Attorney and Sr. Paralegal
- Manage email inboxes and ensure timely follow-up and organization of communications
- Assist with client intake and follow-up communications
- Maintain accurate digital files and records using Microsoft 365 and OneDrive
- Manage and track legal workflows within Clio
- Follow and monitor discovery workflows through Clio. Support discovery-related processes and demonstrate an understanding of discovery workflow management
- Set up and maintain workflows and task automation within Clio
- Track deadlines and ensure follow-through on assigned tasks
- Communicate professionally with clients, courts, and third parties
- Learn and adapt to new software and systems independently
- May assist with light website-related tasks or coordination as needed (experience not required; this is a preferred/optional exposure area, not a core requirement)
Qualifications
- Experience as a legal assistant supporting a US law firm
- Hands-on experience with Clio, including workflow setup and task management
- Strong understanding of legal intake, follow-up processes, and discovery workflow management
- Strong email management and professional phone communication skills
- Tech-savvy and comfortable learning new software quickly
- Proficient in Microsoft 365 and OneDrive
- Strong written and verbal English communication skills
- High attention to detail and strong organizational skills
- Honest, dependable, and accountable
- Ability to manage multiple tasks and prioritize effectively
- Comfortable working independently in a remote environment
- Quick learner with strong problem-solving ability
What We’re Looking For
We value team members who:
- Operate with integrity and professionalism
- Think creatively and proactively solve problems
- Find ways to get things done, even when challenges arise
- Recognize the enormous value of our clients and treat them with care and respect
- Contribute to a workplace culture where employees feel respected, supported, and valued
- Are eager to grow into a larger legal operations role over time
Benefits
- 10 PTO days per year
- 5 days accrue after 6 months
- Full 10 days accrue after 12 months
- Fully remote position
- Opportunity for compensation growth based on performance and experience
- Opportunity for expanded responsibilities and professional growth
- Supportive and collaborative team environment
We are looking for someone who is not only skilled and dependable, but who also genuinely cares about doing meaningful work and supporting both clients and teammates with excellence. If you are a proactive problem-solver who takes pride in being reliable, detail-oriented, and committed to continuous learning, we would love to hear from you.
We understand the complexities of navigating new opportunities in the legal space. You can trust that all employment inquiries are kept strictly confidential.
Job Type: Full-time