Job Title: Law Firm Administrator

Company: Law Office of Eden Rose Brown, LLC

Location: In-Office Preferred (Hybrid Considered). Candidate must be amenable to work in either location:

• 1011 Liberty St. SE, Salem, Oregon 97302
• or 4949 Meadows Rd, Suite 600, Lake Oswego, OR 97035

Schedule: Monday–Friday, 8:30 AM – 5:00 PM

Salary: Starting rate at $80,000, could be higher depending on experience.

Benefits:

• Full medical, dental, and vision options
• Retirement: SIMPLE IRA with 3% employer match (after 1 year).
• Paid Time Off: PTO, sick leave, and 11 holidays. PTO accrues 80–120 hours/year depending on tenure.
• Charity Day: One paid day per year to volunteer at a 501(c)(3) organization.
• Leaves: Bereavement, military, jury duty, lactation support, and unpaid parental leave available.
• Office Closures: Paid if closed for extreme weather; otherwise, PTO may be used.
• Continuing education and career development opportunities (paid when appropriate)

About Us:

At the Law Office of Eden Rose Brown, LLC, we are guided by an innovative, values-driven mission: helping clients create thoughtful legacies for themselves and their loved ones. Our work is meaningful, relationship-focused, and deeply rewarding. We foster a supportive, collaborative culture where flexibility, professional growth, and mentorship are encouraged. Our leadership is approachable, we invest in cutting-edge technology, and we prioritize building long-term relationships with clients and colleagues alike.

Position Overview:

We are seeking a highly skilled Law Firm Administrator (PLA) to lead and manage the administrative and HR functions of our office. The ideal candidate will be a seasoned professional with proven leadership experience, high moral character, and a passion for creating a compassionate and efficient workplace. You will oversee all staff, including attorneys, and ensure that our operations run smoothly while upholding the firm’s values and mission.

Key Responsibilities:

Leadership & Strategic Planning

• Collaborate with the Owner on the Business Plan, Budget, and Strategic Calendar, with direct responsibility for staffing, systems, and facilities.
• Stay informed on trends and changes in the legal industry.
• Lead, supervise, coach, and train all non-attorney staff (marketing, finance, paralegals, assistants, and middle managers).
• Manage performance evaluations, discipline, promotions, and compensation plans.
• Oversee EOS-based business communication systems (weekly meetings, quarterly reviews, one-on-ones).

Human Resources & Team Management

• Oversee HR functions, ensuring compliance with federal and state regulations.
• Lead recruitment, onboarding, training, and performance management of non-attorney staff.
• Maintain organizational charts, personnel records, and HR policies.
• Administer payroll and benefits, liaising with vendors as needed.
• Resolve team conflicts, promote cohesion, and develop incentives/reward systems.

Operations & Process Management

• Drive creation, documentation, and optimization of key firm systems:
• Marketing, Sales, Case Intake, Workflow, Billing, Finance, HR, IT, Risk Management, Facilities.
• Audit and monitor workflows to ensure compliance, efficiency, and profitability.
• Implement solutions for process, technology, or personnel issues.
• Manage office procedures, block calendaring, and supply inventory.

Finance & Accounting

• Oversee billing, accounts receivable, collections, and cash flow (delegated to Controller if applicable).
• Review budgets, financial reports, and trends.
• Manage trust deposits, vendor payments, and financial systems.
• Recommend and oversee electronic billing and accounting processes.

Marketing & Sales

• Supervise marketing and sales teams in collaboration with the Owner.
• Ensure campaigns, lead tracking, and conversion metrics are monitored and optimized.
• Assess ROI of marketing initiatives and refine strategies.
• Oversee sales process, client retention, and follow-up systems.

Facilities & IT

• Supervise office management, facilities, and IT systems.
• Maintain disaster recovery protocols, furniture and equipment inventory, and operational tools.
• Ensure compliance with Bar requirements and continuing education for attorneys.



Qualifications & Experience:

• Bachelor’s degree in Business, Accounting, or related field (or equivalent experience).
• Minimum 3–5 years of leadership experience in professional services or law firm administration.
• Strong knowledge of HR, finance, operational systems, and technology trends.
• Proven ability to supervise, train, and lead teams to meet KPIs and organizational goals.
• Familiarity with law office management software and operational best practices.

Core Values We Uphold:

1. Compassion & Empathy
2. Trust & Confidentiality
3. Clarity & Education
4. Accuracy & Attention to Detail
5. Long-Term Relationship Building

Why Join Us:

• Engage in meaningful work that positively impacts clients’ lives.
• Work in a supportive, collaborative, and flexible environment.
• Access continuing education and career development opportunities.
• Be part of a team that values innovation, creativity, and open communication.
• Enjoy predictable work hours with a culture that prioritizes work-life balance.

How to Apply:

If you are a principled, experienced law firm administrator who thrives in a collaborative, values-driven environment, we would love to hear from you. Please submit your resume and a cover letter outlining your relevant experience and why this opportunity aligns with your career goals.