Position: Construction Project Coordinator / Bid Administrator

Salary: $70,000-$100,000+/Year + bonuses

Employment Type: Full-Time

Date Posted: 11/02/2026

We are seeking a highly organized and detail-oriented Construction Project Coordinator / Bid Administrator to support both preconstruction activities and active construction projects. This position will work closely with estimating, project management, and operations teams to ensure bid submissions, project documentation, and day-to-day administrative responsibilities are completed accurately and efficiently. The ideal candidate has a background in construction administration, understands the bidding process, and is comfortable supporting multiple projects simultaneously.

Key Responsibilities

Preconstruction & Bidding Support

• Assist with preparing, organizing, and submitting bid packages, proposals, and required documentation.
• Coordinate bid invitations, subcontractor proposals, vendor quotes, and supporting materials.
• Track bid opportunities, submission deadlines, and outstanding documentation.
• Support estimators with bid preparation, document management, and communications.
• Maintain organized bid files, project specifications, and related records.
• Communicate with subcontractors and vendors to obtain pricing, documentation, and other required information.

Project Coordination & Administration

• Provide ongoing administrative support to project managers throughout active construction projects.
• Organize and maintain project documentation, including contracts, RFIs, submittals, change orders, and correspondence.
• Assist with tracking project schedules, deadlines, deliverables, and outstanding action items.
• Coordinate documentation and communication between project managers, subcontractors, vendors, and internal teams.
• Prepare and update project reports, spreadsheets, meeting notes, and other administrative materials.
• Maintain accurate electronic project files and ensure documentation is properly organized.
• Assist with project closeout documentation and other administrative needs.

Qualifications

• 2+ years of experience in construction administration, project coordination, bid administration, or a related position preferred.
• Prior experience working for a general contractor, subcontractor, or construction company strongly preferred.
• Understanding of construction bidding processes and project documentation.
• Experience assisting both estimating and project management teams is highly desirable.
• Strong proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Familiarity with Procore, Bluebeam, or other construction management software is a plus.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple deadlines and prioritize competing responsibilities.
• Strong written and verbal communication skills.
• Self-motivated, dependable, and comfortable working in a fast-paced construction environment.

Ideal Candidate

The ideal candidate is a hands-on construction administrative professional who enjoys keeping projects organized and supporting the teams responsible for getting work awarded and completed.

This is not a senior project management or accounting position. We are looking for someone with strong administrative/clerical capabilities, construction industry knowledge, and the ability to provide reliable support throughout the entire project lifecycle.