Responsibilities and Duties

 Use word processing and document management software to prepare, revise, format and

finalize a wide variety of legal such as correspondence, pleadings, discovery, memoranda,

agreements and other legal documents under time-sensitive deadlines. Some

pleading/discovery drafting required.

 Prepare documents for filing and/or service including: proofreading, editing, finalizing

documents, generating TOC/TOA, gathering exhibits, ensuring compliance with all Federal, State,

and/or Local Rules.

 Heavy e-filing with state and federal courts. Current knowledge of Federal CM/ECF e-filing

procedures. Some appellate court filings using TrueFiling.

 Docket case deadlines using CompuLaw for all incoming mail, motions, discovery, trial/post trial,

mediation, arbitration and appellate deadlines.

 Create mediation, arbitration, hearing and trial binders; prepare discovery shells; set up and

maintain litigation files; party and witness subpoenas.

 Open new client/matters and send conflict checks email on behalf of attorneys.

 Case management, including database management and electronic file organization.

 Assist with preparation for and scheduling of meetings, teleconferences, conferences and travel.

 Assist with trial preparation.

 Answer, screen and respond to phone calls.

 Enter attorneys’ billable time as requested according to Firm billing policies.

 Maintain and track CLE records for attorneys.

 Prepare and submit expense/reimbursement reports.

 Provide backup support to other attorneys and timekeepers as needed. Volunteer for overflow

work assignments when time permits and actively seek to maximize productivity and promote

teamwork.

 Performs other duties and responsibilities as assigned.

Qualifications and Skills

 Minimum 5 years’ experience working as a personal injury, employment or consumer litigation

secretary.

 Excellent verbal and written communication skills and the ability to build effective internal and

external client relationships.

 Can-do attitude and flexible approach.

 Strong organizational skills and the ability to apply strong attention to detail to all levels of work.

 Must be extremely detail oriented, organized and have great follow through skills.

 Ability to multi-task while maintaining quality work product and timely respond to deadlines as

well as ability to balance workload.

 Perform complex tasks that may be highly confidential or sensitive in nature, requiring discretion

and diplomacy.

 Proficient using MS Office products (Word, Excel, PowerPoint, Outlook).

 Must be able to work overtime as needed.