Responsibilities and Duties  Use word processing and document management software to prepare, revise, format, and finalize a wide variety of legal such as correspondence, pleadings, discovery, memoranda, agreements, and other legal documents under time-sensitive deadlines—some pleading/discovery drafting required.  Prepare documents for filing and/or service including proofreading, editing, finalizing documents, generating TOC/TOA, gathering exhibits, and ensuring compliance with all Federal, State, and/or Local Rules.  Heavy e-filing with state and federal courts. Current knowledge of Federal CM/ECF e-filing procedures. Some appellate court filings use TrueFiling.  Docket case deadlines using CompuLaw for all incoming mail, motions, discovery, trial/post-trial, mediation, arbitration, and appellate deadlines.  Create mediation, arbitration, hearing, and trial binders; prepare discovery shells; set up and maintain litigation files; party and witness subpoenas.  Open new client/matters and email conflict checks on behalf of attorneys.  Case management, including database management and electronic file organization.  Assist with preparation for and scheduling of meetings, teleconferences, conferences, and travel.  Assist with trial preparation.  Answer, screen, and respond to phone calls.  Enter attorneys’ billable time as requested according to Firm billing policies.  Maintain and track CLE records for attorneys.  Prepare and submit expense/reimbursement reports.  Provide backup support to other attorneys and timekeepers as needed. Volunteer for overflow work assignments when time permits and actively seek to maximize productivity and promote teamwork.  Performs other duties and responsibilities as assigned.

Qualifications and Skills  Minimum 5 years experience working as a personal injury, employment, or consumer litigation secretary.  Excellent verbal and written communication skills and the ability to build effective internal and external client relationships.  A can-do attitude and flexible approach.  Strong organizational skills and the ability to apply strong attention to detail to all levels of work.  Must be extremely detail-oriented, and organized, and have great follow-through skills.  Ability to multi-task while maintaining quality work product and timely response to deadlines as well as ability to balance workload.  Perform complex tasks that may be highly confidential or sensitive, requiring discretion and diplomacy.  Proficient in using MS Office products (Word, Excel, PowerPoint, Outlook).  Must be able to work overtime as needed.