POSITION TITLE:   

Program Assistant  

PROGRAM:                

WarehouseAbilities

LOCATION:         

Richmond, BC

STATUS:

Temporary Full Time (35 hours per week)

HOURS OF WORK:

Monday to Friday | 9:00 am to 4:30 pm

TARGET START DATE:

June 8, 2026

END DATE:

March 31, 2027

SALARY RANGE:

$23 - $26 per hour

SUMMARY

Back in Motion Rehab Inc. has partnered with Universal Learning institute to provide WarehouseAbilities. This 9-week training program is tailored to industry needs, and includes soft and essential skills, Fundamental Warehouse Operations occupational skills, and key warehousing certifications. Participants also receive hands-on work simulation training in a real-life warehouse environment and work experience opportunities. WarehouseAbilities provides comprehensive accessibility, employment readiness, and job search/maintenance supports, to address barriers commonly faced by People with Multiple Barriers to Employment (including, but not limited to, Persons with Disabilities) and ensure sustainable employment in high-demand Warehousing sector. Under the direction of the Program Manager, the Program Assistant coordinates aspects of file set up, as well as contacting and scheduling participants for appointments. The Program Assistant also coordinates components of the training including scheduling guest speakers.

RESPONSIBILITIES

• Understands the program outcomes and objectives
• Understands the program service levels and eligibility criteria
• File set up including paper and electronic files, as well as uploading
• Documents to MS SharePoint and Ministry database.
• Filing participant documents according to prescribed standards
• Photocopying of participant documents and assisting with formatting of participant documents
• Answers inquiries about services (as required)
• Answers phone and directs callers as needed
• Schedules participants for intake, and other appointments as requested by the team, and approved by the Program Manager
• Processes applications and liaises with referral sources
• Informs participants of group-based training schedule
• Timely recording of participant information and contact data into program notes
• Assists with coordinating guest speakers including informing them of the schedule 
• Provides administrative assistance to the team, with approval from the Program Manager
• Attend team meetings and record meeting minutes
• Assists with onsite workshops and supports clients during offsite certifications
• Assists with marketing program as needed

Minimum Qualifications:

• Two (2) years in providing administrative support
• Strong comprehension of all Microsoft Office programs, database systems, and basic admin tasks
• Ability to obtain and pass CRC and Vulnerable Persons check

Education: 

• Administrative diploma an asset

Personal Suitability: 

• Professional telephone manner and strong communication skills with an ability to work with diverse groups.
• Ability to work collaboratively with a team as well as independently.
• Excellent at multi-tasking.

Skills & Attributes:

• Required
• Excellent organizational skills and effective time management.
• Experience with computer applications and databases.
• Strong communication skills.
• Able to work with diverse groups, including youth, persons with disabilities, recent immigrants and refugees.
• Good math skills.
• Experience meeting deadlines.
• Ability to work effectively with clients.
• Desirable Skills
• Experience working with a multicultural population and an understanding of employment barriers.
• Secondary language is an asset.

Why work at Back in Motion?

Back in Motion is a multiple award-winning employer with a culture of excellence, mutual respect, integrity, teamwork, and commitment to people.

Our team members say they enjoy our flexible working conditions within an environment of growth and development. They truly value that we hire from within for new opportunities and leadership roles. Because our teams are diverse and inclusive, we believe we are stronger because of our unique experiences and perspectives. Mentorship, training, opportunities to contribute, and continuous support in our career and personal milestones are just a few standards that are most valued within BIM.

Work with us and with our amazing team to make a real difference in people’s lives.

To learn more about what it is like to work at Back in Motion visit https://youtu.be/T8pStdlgHM0

How to Apply:

Apply online or email your resume to careers@backinmotion.com. We thank all interested applicants, however, only those selected for interview will be contacted. Thank you.

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