We are seeking candidates for a Project Controls Reporting Manager within our Program Delivery Support (PDS) team, working alongside the California High-Speed Rail Authority, to provide program delivery and program management services for one of the largest planned infrastructure projects in the U.S.

The system will connect the 500-mile stretch between the Los Angeles region with the San Francisco Bay Area, with up to 24 stations. The first phase of the program is currently under construction in California’s Central Valley.

Job Description

Under the general direction of the Director Program Planning & Control, the Project Controls Manager – Reporting is responsible for managing the Project Controls Reporting Unit. The Project Controls Manager - Reporting supports the Authority to define and implement the reporting strategy and processes for the Program and manages the Program and enterprise level reporting. In addition, this position supports the project level reporting requirements as needed. Further, this position will be liaison with the Financial Office to collaborate on Board Reporting requirements as necessary.

Position Responsibilities

• Develop and maintain all reporting policies, plans, procedures, and workflows that describe scope, cost, and schedule information.

• Develop, deliver and maintain an overall reporting structure and reporting tools which include quarterly and monthly reports.

• Assess, analyze, and report any potential improvements or opportunities to automate through PowerBI type tools.

• Provide strategic direction to, and oversight of, all monthly and-annual reporting so that information is appropriately prioritized for its audience, is accurate, appropriately detailed, submitted timely to enable key decision making and is aligned to the requirements of key stakeholders.

• Coordinate with multiple project teams to gather information necessary to produce programmatic reports, provide quality control of the data provided, and oversee the timely submission of all programmatic reports to Executive Management, program committees, and other stakeholders.

• Partner with the cost, risk management and schedule leads to develop, compile and produce program report(s) covering progress, cost, cash flow, earned value, risk, schedule, and other relevant information.

• Develop, maintain, and communicate the program reporting calendar.

• Develop, coordinate and present monthly reports (i.e., CVSR, PDSR, Status Confidence Reporting, Board Reporting, and any other required reporting).

• Coordinate with functional areas to ensure reporting is in line with their expectations and requirements, follow up around critical issues as required.

• Provide quality assurance of reporting and an assure key messaging and content within reports.

• Lead and manage program reporting resources within the Program Reporting Unit.

• Other duties maybe assigned.

Basic Job Requirements

• Accredited four (4) year degree or global equivalent in applicable field of study and twelve (12) years of work-related experience or a combination of education and directly related experience equal to sixteen (16) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements

• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors

Other Job Requirements

• Experience in production of project and/or program reporting to senior management up to CEO level.

• Experience developing and implementing reporting strategy and processes on a program.

• Experience of managing or leading reporting teams on major programs.

• Knowledge of project management, document control, data management, business communication, and management reporting.

• Ability to liaise, coordinate, and follow-up with departmental and external stakeholders to elicit timely and consistent responses to reporting requirements.

• Ability to lead and develop reporting methodology, procedures and presentation.

Preferred Qualifications

• Master’s degree in engineering or business management.

• PMP certified (Project Management Professional)

• Scrum master or certifications in lean program management techniques