A/P Analyst (Interim)
Employment Type: Contract (2 months, with potential to extend or convert depending on internal decisions)
Location: Toronto, ON (Hybrid - 2 days a week onsite)
Rate: $30-$35/hr
Industry: Professional Services
Position Type: Existing Vacancy
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About the Opportunity
Our client is a growing, globally focused organization with operations and vendors across multiple countries. As an interim A/P Analyst, you will report directly to the Manager, Accounts Payable and join a collaborative finance team that supports a wide range of business activities.
This role has opened up because a long-standing A/P Analyst has stepped into a General Accountant position on a trial basis, and our client wants to ensure she can focus on the new role without needing to cover both. You’ll step into a high-volume but well-structured environment where another A/P Analyst (based internationally) will handle the more complex items, while you concentrate on invoice processing, payments and vendor coordination.
You’ll work with modern tools (SAP S/4HANA and an OCR solution) and gain exposure to multiple currencies, tax considerations and stakeholders in various time zones. It’s an excellent interim opportunity for someone who enjoys detailed work, global exposure and being part of a supportive finance function.
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Key Responsibilities
- Process approximately 150 invoices per week (400–500 per month) with a strong focus on accuracy and timeliness.
- Manage invoices received through shared inboxes (general accounting and accounts payable), ensuring they are routed correctly into the OCR system and SAP.
- Use the OCR invoice processing system (ReadSoft) to capture and validate invoice data and ensure successful transfer into SAP S/4HANA.
- Validate invoice details (vendor, correct legal entity/company code, amounts, tax, approvals) before posting.
- Handle invoices from global vendors, including contract-based arrangements and one-time spend (e.g., sales and marketing).
- Review invoices for correct VAT/tax treatment and awareness of what can and cannot be claimed across different jurisdictions.
- Initiate vendor setup by sending and tracking vendor forms, performing callbacks/“ring backs” as needed, and coordinating with the Manager, A/P for final vendor approval and creation.
- Prepare and execute weekly payment runs in multiple currencies (e.g., CAD and other currencies mid-week; USD at week’s end), including creation of payment journals and initial execution, subject to manager review and approval.
- Flag and escalate discrepancies or issues identified during payment runs.
- Communicate with internal stakeholders across departments and time zones to resolve invoice queries and obtain required approvals or documentation.
- Support general A/P housekeeping, including following up on missing information, monitoring outstanding items, and helping maintain orderly records in SAP.
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What You Bring
- Prior experience in an Accounts Payable or similar transactional finance role handling significant invoice volume.
- Hands-on experience with SAP S/4HANA is strongly preferred, ideally in an A/P capacity.
- Experience with OCR-based invoice processing tools (such as ReadSoft) and comfort working with system workflows.
- Background working in a global or multi-entity environment, including exposure to multiple currencies.
- Understanding of VAT and basic tax considerations on vendor invoices across different countries (what can and cannot be claimed).
- Strong attention to detail and accuracy in data entry and invoice validation.
- Solid organizational skills with the ability to manage a steady volume of invoices and competing priorities.
- Clear, professional communication skills, both written and verbal, with the ability to work effectively with stakeholders across departments and time zones.
- Comfort working in a hybrid environment (approximately two days per week in the Toronto office, typically including Tuesdays, plus flexibility for additional in-office meetings as needed).
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Next Steps
We do appreciate all interest; however, only those selected for an interview will be contacted.
Clarity Recruitment is an equal opportunity employer committed to fostering an inclusive and accessible recruitment process and workplace. If you require accommodation, please let us know in advance and we will work with you to meet your needs.
Please note: We use AI-assisted tools for notetaking during the screening process.
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About Clarity Recruitment
Clarity is an executive search and recruitment firm specializing in Finance & Accounting talent across Canada - from accountants to CFOs. Additionally, Clarity partners with organizations to hire exceptional talent in HR, Operations, and IT, helping build the teams that power business success. Our process is designed to minimize risk, maximize alignment, and move quickly. With dedicated practices in Executive Search, Full-Time Search, and Project & Interim Consulting, we help organizations grow with confidence. Visit findingclarity.ca to learn more!
Job ID# 3511370