Finance Manager

Employment Type: Full-Time

Location: Toronto, ON (Hybrid)

Salary: $80,000-90,000/year

Industry: Non-Profit

About the Opportunity

Our client, a community-focused non-profit organization, is looking for a Finance Manager to support its Finance & Administration (Corporate Services) team. Reporting to the Director, Finance and Administration, you will oversee a small team and lead the day-to-day finance and accounting operations that underpin more than 70 funded programs and services.

In this role, you will manage the full cycle of transactional finance (AP, AR, GL, reconciliations), monthly financial reporting, and ongoing process improvements in a hybrid work environment. You will collaborate closely with program directors, funders, auditors, and other stakeholders to ensure accurate, timely financial information and strong internal controls.

This is a great opportunity for a designated accounting professional who enjoys both hands-on work and people leadership, and who wants to make a tangible impact in a mission-driven organization.

Key Responsibilities

• Oversee daily accounting operations to ensure accurate and timely processing of financial transactions within established policies and procedures.
• Lead accounts payable activities:
• Review and approve vendor invoices in line with organizational policies.
• Create payment batches and coordinate cheque signing/payment approvals with directors.
• Guide the team on appropriate cost centres and GL coding for accurate expense allocation.
• Lead accounts receivable activities:
• Review and approve AR invoices for accuracy and compliance.
• Prepare revenue reconciliations and record revenue in deferred and other appropriate accounts.
• Monitor and track incoming funds to ensure timely revenue recognition.
• Perform and review monthly account reconciliations for key balance sheet accounts, including advances, clearing accounts, and AR/AP aging.
• Maintain and create GL, department, and program codes in the accounting system to support robust financial reporting.
• Manage corporate credit card payments and monitor credit limits for policy compliance.
• Process ad hoc payments (e.g., petty cash to programs) ensuring proper documentation and approvals.
• Respond to inquiries from directors and program staff regarding AP and other financial matters, providing timely and clear resolutions.
• Co-develop, implement, and monitor new financial processes (e.g., fee-for-service initiatives such as Autism Services).
• Issue customer/parent refunds related to fee-for-service offerings.
• Maintain the fixed asset schedule as part of the annual process.
• Design and support internal controls to protect organizational assets and ensure the reliability of financial reporting.

Team Leadership & People Management

• Provide day-to-day guidance, support, and coaching to a team of 4–5 finance staff.
• Troubleshoot operational issues with the team and escalate/resolve as needed.
• Prioritize and reassign work to balance team capacity and meet deadlines.
• Offer backup coverage for team members when required.
• Conduct weekly one-on-one meetings to review workload, progress, and development needs.
• Participate in recruitment activities, including shortlisting and interviewing candidates.
• Organize and facilitate onboarding and training for new finance team members.
• Complete annual performance reviews, set goals, and support professional development plans.
• Ensure completion of mandatory training and approve staff timecards, leaves, and vacation requests.

Financial Reporting, Budgeting & Audit

• Generate, review, and adjust monthly financial statements to ensure they accurately reflect organizational results within prescribed timelines.
• Perform monthly allocations (e.g., administration, prepaid expenses, rent, insurance) across programs based on approved budgets.
• Review monthly journal entries prepared by the team.
• Partner with management and program leaders to help them understand budgets and financial results to support informed decision-making.
• Prepare and present financial reports in compliance with applicable accounting standards and internal requirements.
• Ensure timely reporting of financial results to management and the board.
• Coordinate and prepare audit working papers; liaise with external auditors throughout the audit process.
• Prepare and/or coordinate year-end adjustments following review by the Director, Finance and Administration.

Program & Funder Reporting

• Prepare, review, and/or generate financial reports for 70+ programs for internal stakeholders and external funders/government ministries.
• Submit required financial reports and supporting documentation to funders within prescribed deadlines.
• Respond to funder inquiries and support funder audits as needed.
• Update program budgets in consultation with program staff and obtain required funder approvals.

Process Improvement & Risk Management

• Review and refine internal financial processes to enhance efficiency and alignment with best practices.
• Identify areas for process improvement and collaborate with internal and external stakeholders to design and implement enhancements.
• Plan implementation of new processes and ensure appropriate documentation is completed.
• Participate in management and finance leadership meetings, contributing to continuous improvement initiatives.
• Identify and assess financial risks, and support the development of mitigation strategies (e.g., insurance, diversification).
• Ensure compliance with financial regulations, internal policies, and funding agreements to minimize risk exposure.
• Perform other related duties as assigned.

What You Bring

• Bachelor’s degree in accounting, finance, business administration, or a related field.
• Recognized accounting designation or close to completion (e.g., CPA or equivalent).
• Minimum 4 years of progressive accounting experience maintaining a full set of books, including supervisory experience.
• Experience in the not-for-profit sector, including working with funded programs and contracts.
• Strong understanding of accounting principles, internal controls, and financial reporting.
• Proficiency with technology and comfort working with various software tools.
• Strong numerical skills and high attention to detail.
• Knowledge of relevant federal and provincial financial/statutory regulations.
• Familiarity with:

Organizational programs and services, funding contracts and agreements.

Funder requirements and reporting expectations.

Key external stakeholders such as banking contacts, auditors, and vendors.

Next Steps

We do appreciate all interest; however, only those selected for an interview will be contacted.

Clarity Recruitment is an equal opportunity employer committed to fostering an inclusive and accessible recruitment process and workplace. If you require accommodation, please let us know in advance and we will work with you to meet your needs.

Please note: We use AI-assisted tools for notetaking during the screening process.

About Clarity Recruitment

Clarity is an executive search and recruitment firm specializing in Finance & Accounting talent across Canada - from accountants to CFOs. Additionally, Clarity partners with organizations to hire exceptional talent in HR, Operations, and IT, helping build the teams that power business success. Our process is designed to minimize risk, maximize alignment, and move quickly. With dedicated practices in Executive Search, Full-Time Search, and Project & Interim Consulting, we help organizations grow with confidence. Visit findingclarity.ca to learn more!

JOB ID #3521481