Overview 

A prestigious law firm in Miami, Florida, is seeking a skilled Legal Administrative Assistant, Real Estate to support its dynamic Real Estate Practice Group. This role involves performing various administrative tasks, providing exceptional client service, and ensuring the accurate and timely completion of assignments. The ideal candidate will have extensive law firm experience and a proactive approach to managing responsibilities in a fast-paced environment. 

Why Join the Team? 

Competitive Compensation – A salary package that reflects your experience and qualifications 

Comprehensive Benefits – Medical, dental, and vision coverage, alongside a 401(k) plan with profit sharing 

Paid Time Off – PTO, including holidays, bereavement, and parental leave, plus resources focused on health and well-being 

Professional Growth – A collaborative, team-oriented work environment with opportunities for career advancement and skill development 

Key Responsibilities 

• Create, edit, proofread, and transcribe documents following established firm standards for accuracy and completeness 
• Prepare forms and documents using the firm’s Best Practice methods 
• Manage timekeepers’ calendars and schedule appointments as needed 
• Input, review, edit, and close timekeepers’ time entries through the firm’s time entry program 
• Handle monthly client billing, including reviewing prebills for accuracy and completeness 
• Prepare timekeepers’ expense reports and arrange payment for vendor invoices 
• Open new matters, generate conflict checks, and maintain paper and electronic files 
• Print and organize documents received in various formats, including emails and attachments 
• Answer telephone calls, relay accurate messages, and arrange video conferences and conference calls 
• Actively seek ways to maximize productivity, promote teamwork, and assist with overflow work 
• Maintain the highest level of confidentiality for all firm and client information 
• Respond to client requests professionally and meet deadlines for firm processes, including timesheets, time entry, and financial documentation 

Qualifications & Experience 

• 5+ years of law firm experience, with a background in real estate and condominium law being helpful 
• Excellent grammar, spelling, punctuation, and communication skills 
• Strong organizational and analytical skills with keen attention to detail 
• Proficiency in Microsoft Office applications and familiarity with FileSite, SAP Concur, Smart Time, and Aderant 
• A flexible attitude and the ability to adapt to changing assignments and priorities 
• Availability for overtime and physical attendance at the workplace during core hours (Monday to Friday, 9:00 a.m. – 5:30 p.m.) 

About the Firm 

This prestigious law firm is known for its exceptional client service and collaborative work environment. With a strong focus on real estate law, the firm provides excellent long-term career opportunities and full benefits, fostering professional growth for its team members. 

Take the Next Step 

If you are a detail-oriented and motivated Legal Assistant – Real Estate ready to elevate your career, we encourage you to apply today. Join a firm that values your skills and offers opportunities for professional growth.